HR & Admin Lead - Build Processes & Ops (Malaysia)

SmartSalary; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

SmartSalary is seeking a hands-on HR & Admin Lead to manage Malaysia HR and administrative operations. This is initially an individual-contributor role, with the opportunity to build processes and grow with the local business.

Responsibilities include end-to-end recruitment, contract and records management, payroll coordination for EPF/SOCSO/EIS/PCB, and office operations from tenancy to facilities. Fluency in Mandarin, English and Bahasa Malaysia is required to operate effectively.

Qualifications

• Two to five years of practical experience in HR, administration or general operations.
• Hands-on experience in recruitment, employee administration, payroll coordination or office management.
• Familiarity with Malaysian payroll and statutory processes is strongly preferred.
• Experience in office setup, tenancy or vendor management is an advantage.
• Able to work independently, manage priorities and communicate risks clearly.
• Good working knowledge of Microsoft Excel, Word and HR/payroll systems.
• Professional working proficiency in Mandarin, English and Bahasa Malaysia.

Responsibilities

• Manage recruitment from job posting and CV screening through interviews, offers and onboarding.
• Handle employee contracts, personnel files, probation, confirmation, changes and offboarding.
• Maintain attendance, leave, overtime, allowance, reimbursement and employee records.
• Prepare and verify monthly payroll inputs and coordinate EPF, SOCSO, EIS and PCB processes with finance or external providers.
• Coordinate office selection, tenancy, setup, relocation and daily workplace operations.
• Manage suppliers, office equipment, company assets, internet, cleaning, maintenance, courier and company-arranged accommodation.
• Liaise with banks, the company secretary, accountants, tax advisers and other professional service providers.
• Support the Country Manager with operational follow-ups, internal coordination, documentation and regular status reporting.

Skills

Recruitment

Payroll coordination

Office management

Microsoft Excel

Mandarin

English

Bahasa Malaysia

Confidentiality

Independent work

Job description

SmartSalary is seeking a hands-on HR & Admin Lead to manage Malaysia HR and administrative operations. This is initially an individual-contributor role, with the opportunity to build processes and grow with the local business.

Responsibilities include end-to-end recruitment, contract and records management, payroll coordination for EPF/SOCSO/EIS/PCB, and office operations from tenancy to facilities. Fluency in Mandarin, English and Bahasa Malaysia is required to operate effectively.