HR & Admin Assistant Manager

COMPUWARE TECHNOLOGY SDN. BHD.; Johor; On-site; MYR 120,000 - 180,000; Full time

Job summary

COMPUWARE TECHNOLOGY SDN. BHD. in Johor, Malaysia, seeks an experienced Head of HR & Administration to lead recruitment, training, and policies supporting manufacturing operations.

You will oversee manpower planning, payroll coordination, employee relations, and facilities management, aligning HR strategies with business goals and statutory compliance.

Mandarin fluency is essential for Taiwan HQ and China counterparts; proficiency in English and Bahasa Malaysia is advantageous.

Qualifications

• Bachelor’s degree or above in HRM/Business Admin or related field.
• Minimum 7 years of HR/Administration experience with 2–3 years in a supervisory/managerial role.
• Experience in manufacturing sector and managing teams is required.
• Strong knowledge of manpower planning, recruitment, employee relations and compliance with Malaysian laws.

Responsibilities

• Lead HR planning, policy development, recruitment, training, promotion and retention strategies.
• Oversee manpower planning, hiring, onboarding and workforce allocation to meet operations.
• Manage performance, compensation, payroll coordination, benefits and HR reporting.
• Handle employee relations, contracts, and compliance with Malaysian employment laws.
• Plan and implement training programs; oversee HR records and documentation.
• Coordinate factory facilities, fixed assets, ISO systems, audits and continuous improvement.
• Lead legal & patent administration and coordinate with internal/external parties.

Education

Bachelor's degree or above in Human Resource Management, Business Administration, Management, Public Administration, or related disciplines.

Tools

HRMS

Job description

Reports To: Head of Management Department

Industry: Manufacturing

Job Responsibilities

1. Human Resource Planning & Management

Develop and implement HR policies and strategies covering recruitment, employment, training, promotion, and employee retention to support company objectives.

2. Recruitment & Manpower Planning

Manage manpower planning, recruitment, selection, hiring, onboarding, and workforce allocation according to operational requirements.

3. Performance, Compensation & Benefits Management

Manage employee performance evaluations, salary reviews, attendance management, payroll coordination, employee benefits, and HR management reports.

4. Employee Relations & Labour Law Compliance

Handle employee relations, disciplinary matters, employment contracts, and HR-related issues while ensuring compliance with Malaysian employment laws and company policies.

5. Training & Employee Development

Plan and implement employee training programmes, conduct training needs analysis, and evaluate training effectiveness.

6. HR Records & Organisation Management

Maintain employee records, job descriptions, organisation structures, job rotations, attendance records, and performance evaluation documentation.

Oversee daily administration, general affairs, employee transportation, accommodation, office facilities, security services, and administrative support.

8. Factory Facilities & Fixed Asset Management

Coordinate factory facility maintenance, contractor management, preventive maintenance activities, fixed asset control, and related procurement.

9. ISO Systems & Internal Policy Management

Coordinate ISO management systems, internal policies, standard operating procedures, document control, audits, and continuous improvement initiatives.

10. Legal & Patent Administration

Coordinate legal documentation, contract administration, regulatory compliance matters, and patent-related administrative activities with relevant internal and external parties.

Lead, supervise, and develop the HR and Administration team, including work allocation, performance monitoring, and departmental efficiency improvements.

12. Other Assigned Duties

Perform other responsibilities and special projects assigned by management.

Job Requirements

Education

Bachelor's degree or above in Human Resource Management, Business Administration, Management, Public Administration, or related disciplines.

Working Experience

Minimum 7 years of relevant experience in HR and Administration, including at least 2-3 years in a supervisory or managerial role.

Must have working experience in the manufacturing industry.

Proven experience in leading and managing a team of at least 15 subordinates.

Hands-on experience in managing HR and administrative operations for a manufacturing company with a total workforce of 300 employees or more.

Strong knowledge of manpower planning, recruitment, employee relations, performance management, compensation, and benefits.

Good understanding of Malaysian employment laws, statutory requirements, and HR compliance.

Strong leadership, staff supervision, work delegation, and problem-solving skills.

Experience in general administration, factory facilities, contractor management, and fixed asset control.

Knowledge of ISO management systems, company policies, standard operating procedures, and internal audits.

Ability to conduct training needs analysis, job analysis, and organisational planning.

Strong communication, interpersonal, negotiation, and cross-departmental coordination skills.

Proficient in Microsoft Office, HR management systems (HRMS), and HR reporting.

Language Requirements

Fluent in Mandarin (spoken and written) is essential to communicate effectively with Taiwan HQ and China counterparts.

Proficiency in English and Bahasa Malaysia is an advantage.

Preferred Qualifications

Experience in managing HR, administration, and factory facility operations in a manufacturing environment.

Experience in handling foreign workers, expatriate employment matters, and Malaysian government regulatory requirements.

Experience in ISO audits, factory compliance, and administrative process improvements.