HR & Admin Assistant Manager

Grace And Glow; George Town; On-site; MYR 90,000 - 130,000; Full time

Job summary

Grace And Glow is seeking an experienced Assistant Manager, HR & Admin in Penang to support the HR Director with day-to-day HR operations, payroll, and employee administration. You will ensure smooth processes across the employee lifecycle and assist with HR policy implementation.

Responsibilities include payroll processing, statutory submissions, HR data maintenance, and handling employee inquiries and relations. Mandarin proficiency is an added advantage in our environment.

Qualifications

• Bachelor’s Degree or Diploma in Human Resources, Business Administration, Management or related field.
• Minimum 5 years HR experience with strong payroll exposure.
• Experience handling full-cycle monthly payroll and statutory submissions (EPF, SOCSO, EIS, PCB, HRD Corp).
• Good knowledge of Malaysian employment practices and HR regulations.
• Strong attention to detail and high confidentiality handling payroll and employee information.
• Mandarin-speaking is an added advantage due to the working environment.

Responsibilities

• Manage and coordinate monthly payroll processing.
• Ensure accurate salary, allowance, deduction, OT and claims calculations.
• Handle EPF, SOCSO, EIS, PCB, HRD Corp and other statutory requirements.
• Conduct payroll reconciliation and identify discrepancies.
• Manage employee lifecycle processes including onboarding, confirmation, transfers, promotions and resignations.
• Maintain accurate employee records and HR documentation.
• Manage attendance, leave, MC and employee claims.
• Handle employee enquiries and first-level employee relations matters.
• Support disciplinary cases, investigations and related documentation.
• Maintain HR systems and employee data.
• Oversee day-to-day office administration, including office supplies, facilities, vendors, maintenance and other administrative matters.
• Coordinate administrative arrangements such as company events, staff welfare activities, office access, equipment and other general office requirements.

Skills

HR operations

Payroll

Employee administration

HR compliance

Detail-oriented

Confidentiality

Mandarin communication

Education

Bachelor’s Degree or Diploma in HR/Business

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

An experienced and hands‑on Assistant Manager, HR & Admin role supporting the HR Director in managing day‑to‑day HR operations, payroll, employee administration and HR compliance. The successful candidate will be responsible for ensuring smooth and accurate HR processes across the employee lifecycle while supporting the implementation of HR policies and initiatives.

About the role

An experienced and hands‑on Assistant Manager, HR & Admin role supporting the HR Director in managing day‑to‑day HR operations, payroll, employee administration and HR compliance. The successful candidate will be responsible for ensuring smooth and accurate HR processes across the employee lifecycle while supporting the implementation of HR policies and initiatives.

Key responsibilities

• Manage and coordinate monthly payroll processing


• Ensure accurate salary, allowance, deduction, OT and claims calculations


• Handle EPF, SOCSO, EIS, PCB, HRD Corp and other statutory requirements


• Conduct payroll reconciliation and identify discrepancies


• Manage employee lifecycle processes including onboarding, confirmation, transfers, promotions and resignations


• Maintain accurate employee records and HR documentation


• Manage attendance, leave, MC and employee claims


• Handle employee enquiries and first‑level employee relations matters


• Support disciplinary cases, investigations and related documentation


• Maintain HR systems and employee data


• Oversee day‑to‑day office administration, including office supplies, facilities, vendors, maintenance and other administrative matters.


• Coordinate administrative arrangements such as company events, staff welfare activities, office access, equipment and other general office requirements.

Requirements

• Bachelor’s Degree or Diploma in Human Resources, Business Administration, Management or a related field.


• Minimum 5 years of relevant HR experience, with strong exposure to HR operations and payroll.


• Experience handling full‑cycle monthly payroll and statutory submissions including EPF, SOCSO, EIS, PCB and HRD Corp.


• Good knowledge of Malaysian employment practices and HR regulations.


• Strong attention to detail and a high level of confidentiality, particularly when handling payroll and employee information.


• Mandarin‑speaking is an added advantage due to the company’s working environment.