HR & Admin Assistant

MASCHINENFABRIK GERD MOSCA SDN. BHD.; Ulu Tiram; On-site; MYR 33,000 - 54,000; Full time

Job summary

MASCHINENFABRIK GERD MOSCA SDN. BHD. in Malaysia requires an HR & Admin Assistant to support employee administration, attendance, licensing, and office management. You will coordinate onboarding/offboarding, welfare programs, and training records while liaising with government bodies and vendors.

The role emphasizes accuracy in records, adherence to policies, and timely reporting, with duties spanning office administration, travel arrangements, and regulatory licensing tasks.

Qualifications

• Certificate, Diploma, or equivalent qualification in Human Resources, Business Administration, Management, or related field.
• Excellent communication and interpersonal skills.
• PC literacy with MS Office applications.

Responsibilities

• Provide comprehensive HR and administrative support for daily operations.
• Manage employee records, attendance, leave, and welfare programs.
• Assist onboarding/offboarding and payroll-related documentation.

Skills

Communication

Interpersonal skills

MS Office

English

Malay

Education

HR/Business Administration qualification

Tools

MS Office applications

Job description

The HR & Admin Assistant is responsible for providing comprehensive human resources and administrative support to ensure smooth daily operations of the company. This role assists in employee administration, attendance management, government compliance, office administration, welfare coordination, licensing activities, and general office management

Key Responsibilities

Human Resources Responsibilities

1) Employee Administration

Maintain and update employee personal records, HR databases, and filing systems.

Prepare and manage employee attendance, leave, overtime, and absenteeism records accurately and timely.

Support onboarding and offboarding processes, including preparation of employment documents.

Assist in maintaining employee welfare programs, including uniforms, safety shoes, lockers, and other employee benefits.

Coordinate employee training schedules and maintain training records.

Assist in payroll-related documentation and verification of attendance records.

Ensure employee records are maintained in compliance with company policies and statutory requirements.

Assist in preparing and submitting reports to relevant government authorities when required.

Coordinate applications and renewals of government-related licenses and certifications.

Liaise with external agencies and government bodies on HR and administrative matters.

Support compliance with labor laws, company policies, and workplace regulations.

Administrative Responsibilities

1) Office Administration

Provide general administrative support to ensure efficient office operations.

Answer and direct phone calls professionally and respond to emails promptly.

Manage incoming and outgoing correspondence, documents, and courier services.

Organize and maintain filing systems, both electronic and physical.

Schedule appointments, meetings, and maintain meeting room arrangements.

2) Travel & Logistics Coordination

Arrange business travel, including flight bookings, hotel reservations, transportation, and travel itineraries for employees and management.

3) Facility & Office Management

Monitor office cleanliness and workplace organization in accordance with 5S practices.

Coordinate office maintenance and repairs with vendors and service providers.

Ensure proper functioning of office equipment through preventive maintenance and servicing.

Manage office inventory and supplies, including stationery, pantry items, and consumables.

Monitor stock levels and place purchase requests as needed.

Regulatory & Licensing Administration

Responsible for application, renewal, and record maintenance of licenses and permits, including but not limited to:

DOSH (JKKP), MIDA, MBJB, Bomba, Customs, Other statutory and regulatory licenses

4) Reporting & Documentation.

Prepare and submit monthly and annual reports required by management and relevant government authorities.

Maintain proper documentation and records to support audits and compliance requirements.

5) Other Duties

Handle ad hoc assignments and projects as directed by the immediate superior or management.

Ensure deadlines are met while adapting to changing priorities and operational requirements.

Job Requirements:

Certificate, Diploma, or equivalent qualification in Human Resources, Business Administration, Management, or related field.

Minimum 1 year of relevant working experience in HR, Administration, or Clerical Support role.

Experience in a manufacturing environment will be an added advantage.

PC literacy and experience with MS Office applications

Excellent communication & interpersonal skills

Good command of English & Malay (spoken and written).

Results-oriented, strong follow-up, and good negotiation skills.

Pleasant personality and ability to interact with all levels of people

Mosca is a global leader in strapping and packaging solutions, ensuring products across industries—from newspapers and mail orders to heavy building materials and delicate electronics—arrive safely and on time. For nearly 50 years in Germany and over 10 years in Malaysia, Mosca has been known for German engineering, innovation, and reliability. Our Johor facility produces advanced strapping machines for Asia and beyond, while also providing expert consultation, high-quality consumables, and full installation, maintenance, and repair services to support customers with integrated packaging solutions.

Mosca is a global leader in strapping and packaging solutions, ensuring products across industries—from newspapers and mail orders to heavy building materials and delicate electronics—arrive safely and on time. For nearly 50 years in Germany and over 10 years in Malaysia, Mosca has been known for German engineering, innovation, and reliability. Our Johor facility produces advanced strapping machines for Asia and beyond, while also providing expert consultation, high-quality consumables, and full installation, maintenance, and repair services to support customers with integrated packaging solutions.