HR & Admin Assistant

See Yong & Sons; Kuala Lumpur; On-site; MYR 30,000 - 46,000; Full time

Benefits offered by this job

Fresh graduate friendly

Job summary

See Yong & Sons is seeking a responsible HR & Admin Assistant to support daily administrative operations in the marine construction sector. The role emphasizes document management, filing, and record-keeping for HR and crew-related matters.

Fresh graduates are encouraged to apply and will receive on-the-job development. The candidate should have a Diploma or Bachelor's in HR/Business Admin, strong organization, and proficiency in MS Excel and Word; Bahasa Malaysia and English communication are

Qualifications

• Diploma or Bachelor's Degree in Human Resources, Business Administration, or a related field.
• Fresh graduates are encouraged to apply.
• Strong organizational skills with good attention to detail and accuracy.
• Proficient in Microsoft Office applications, especially Microsoft Excel and Word.
• Good communication skills in Bahasa Malaysia and English.
• Mandarin-speaking candidates are preferred due to business communication requirements.

Responsibilities

• Maintain and organize HR, administrative, and crew-related documents, records, and filing systems.
• Prepare, organize, scan, file, and archive company documents to ensure proper record management.
• Maintain and update employee and crew records, ensuring documents are complete, accurate, and properly maintained.
• Assist in preparing and compiling documents for internal records, audits, inspections, and submissions when required.
• Assist in organizing and maintaining crew-related documentation.
• Prepare administrative documents, reports, forms, letters, and other office documentation.
• Ensure physical and electronic filing systems are properly maintained and easily accessible.
• Support daily office administrative operations and provide general administrative assistance.
• Perform other ad-hoc duties and assignments as required.

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for a responsible, organized, and detail-oriented HR & Admin Assistant to support our daily administrative operations. This role focuses on document management, filing, record keeping, and providing administrative support for HR and crew-related matters within the marine construction industry.

Fresh graduates who are eager to learn and develop their career in Human Resources and Administration are encouraged to apply.

Key Responsibilities

• Maintain and organize HR, administrative, and crew-related documents, records, and filing systems.
• Prepare, organize, scan, file, and archive company documents to ensure proper record management.
• Maintain and update employee and crew records, ensuring documents are complete, accurate, and properly maintained.
• Assist in preparing and compiling documents for internal records, audits, inspections, and submissions when required.
• Assist in organizing and maintaining crew-related documentation.
• Prepare administrative documents, reports, forms, letters, and other office documentation.
• Ensure physical and electronic filing systems are properly maintained and easily accessible.
• Support daily office administrative operations and provide general administrative assistance.
• Perform other ad-hoc duties and assignments as required.

Job Requirements

• Diploma or Bachelor's Degree in Human Resources, Business Administration, or a related field.
• Fresh graduates are encouraged to apply. Candidates with administrative experience will have an added advantage.
• Strong organizational skills with good attention to detail and accuracy.
• Able to manage documents systematically and maintain proper records.
• Proficient in Microsoft Office applications, especially Microsoft Excel and Word.
• Responsible, willing to learn, and able to work independently as well as part of a team.
• Good communication skills in Bahasa Malaysia and English.
• Mandarin-speaking candidates are preferred due to business communication requirements.

Why Join Us?

• Opportunity to gain experience in HR, Administration, and marine construction operations.
• Friendly and supportive working environment.
• Career growth and development opportunities.