Hospitality Admin & F&B Coordinator

Hilton; Kuah; On-site; MYR 36,000 - 54,000; Full time

Job summary

Hilton Malaysia is seeking a recently flexible Secretary - Food & Beverage to join our Hotels team. You will provide essential secretarial and administrative support to the Food & Beverage department, play a key role in team administration, payroll coordination and meeting logistics, while ensuring smooth operation of daily activities and guest-focused service.

You will coordinate rosters, assist with attendance, reports, and training arrangements, and work across departments to maintain high

Qualifications

• Minimum of 2–3 years in a sales or coordination role within the hospitality industry.
• Excellent reading, writing and oral proficiency in English.
• Malaysian citizenship or valid working rights in Malaysia.

Responsibilities

• Administrative Support: Provide comprehensive secretarial and administrative support to the Food & Beverage department, including correspondence, reports, memorandums, work orders and filing system upkeep.
• Team Member Administration: Maintain accurate team member records, including personal particulars, attendance, leave records, medical certificates, uniform requests and accident reports.
• Payroll & Roster Coordination: Assist with monthly attendance records, overtime, shift rosters, transport allowances, payroll documentation and weekly duty roster updates.
• Meeting & Communication Coordination: Arrange departmental meetings, prepare meeting minutes, maintain attendance records and coordinate communication between the Food & Beverage department and other departments.
• Operational Coordination: Prepare daily function sheets, coordinate departmental requisitions and cake orders, follow up on work orders and ensure supplies.
• Team Support & Development: Coordinate new team member orientation, training arrangements and performance review discussions.

Skills

Sales coordination

Administrative support

English proficiency

Hospitality experience

Team coordination

Job description

Hilton Malaysia is seeking a recently flexible Secretary - Food & Beverage to join our Hotels team. You will provide essential secretarial and administrative support to the Food & Beverage department, play a key role in team administration, payroll coordination and meeting logistics, while ensuring smooth operation of daily activities and guest-focused service.

You will coordinate rosters, assist with attendance, reports, and training arrangements, and work across departments to maintain high