Hospitality Admin & F&B Operations Specialist

Hilton; Kedah; On-site; MYR 30,000 - 45,000; Full time

Job summary

Hilton in Malaysia is seeking a Secretary for Food & Beverage to support the department with secretarial and administrative duties, ensuring accurate records and smooth operations.

The role involves coordinating meetings, preparing reports, maintaining files, and assisting with payroll and roster tasks to keep the F&B team running efficiently. Strong English communication is essential and Malaysian work rights are required.

Qualifications

• 2–3 years in a sales or coordination role within hospitality.
• Excellent reading, writing and oral proficiency in English.
• Malaysian employment eligibility and legal working rights in Malaysia.

Responsibilities

• Administrative Support: Provide comprehensive secretarial and administrative support to the Food & Beverage department, including preparing correspondence, reports, memorandums, work orders and maintaining an effective filing system.
• Team Member Administration: Maintain accurate team member records, including personal particulars, attendance, leave records, medical certificates, uniform requests and accident reports.
• Payroll & Rost er Coordination: Assist with monthly attendance records, overtime, split shifts, transport allowances, payroll documentation and weekly duty roster updates.
• Meeting & Communication Coordination: Arrange departmental meetings, prepare meeting minutes, maintain attendance records and coordinate communication between the Food & Beverage department and other departments.
• Operational Coordination: Prepare daily function sheets, coordinate departmental requisitions and cake orders, follow up on work orders and ensure sufficient office and operational supplies.
• Team Support & Development: Coordinate new team member orientation, training arrangements and performance review discussions while maintaining effective teamwork and supporting the department's daily operations.

Skills

Sales coordination

English proficiency

Hospitality experience

Job description

Hilton in Malaysia is seeking a Secretary for Food & Beverage to support the department with secretarial and administrative duties, ensuring accurate records and smooth operations.

The role involves coordinating meetings, preparing reports, maintaining files, and assisting with payroll and roster tasks to keep the F&B team running efficiently. Strong English communication is essential and Malaysian work rights are required.