Senior Office Operations Leader

Intrinseque Health; Malacca City; On-site; MYR 78,000 - 123,000; Full time

Job summary

Intrinseque Health is seeking a Senior Administration professional to ensure seamless office operations and robust administrative support across the organisation. You will lead day-to-day activities, supervise staff, and optimise resources to uphold professional standards.

You will collaborate with senior management, manage vendors, oversee documentation, and ensure compliance with policies and health and safety guidelines while driving efficiency and excellence in administrative services.

Qualifications

• Minimum 2+ years of professional administrative experience.
• Experience in office management and overseeing administrative operations within a professional organisation.
• Strong leadership and team management capabilities.
• Exceptional organisational skills with ability to prioritise multiple tasks and deadlines.
• Advanced proficiency in Microsoft Office Suite and other office management software.
• Excellent written and verbal communication in English; additional languages advantageous.
• Professional telephone etiquette and customer service orientation.
• Knowledge of office management best practices and health and safety standards.
• Experience in budget management and vendor coordination is preferred.

Responsibilities

• Manage day-to-day office operations, scheduling, facilities coordination, and resource allocation
• Supervise administrative staff with guidance, training and performance management
• Maintain filing systems, databases and documentation per policies
• Coordinate maintenance, vendor relationships and facilities management
• Prepare administrative documents, reports and presentations for senior management
• Manage office supplies budget and procurement to optimise efficiency
• Organise meetings, events and travel arrangements
• Ensure compliance with company policies and health and safety standards
• Provide high-quality administrative support to executives and departments
• Develop administrative processes to enhance productivity

Skills

Leadership

Office management

Organisational skills

MS Office

Communication skills

Budget management

Vendor coordination

Attention to detail

Tools

Microsoft Office Suite

Job description

Intrinseque Health is seeking a Senior Administration professional to ensure seamless office operations and robust administrative support across the organisation. You will lead day-to-day activities, supervise staff, and optimise resources to uphold professional standards.

You will collaborate with senior management, manage vendors, oversee documentation, and ensure compliance with policies and health and safety guidelines while driving efficiency and excellence in administrative services.