Global Programs Admin & Events Coordinator

Prestige Kinetic Sdn Bhd; Bayan Lepas; On-site; MYR 33,000 - 60,000; Full time

Job summary

Prestige Kinetic is seeking an enthusiastic Administrative Assistant to support the Global Logistic Department in Penang. You will provide administrative support to the Global Program Manager and program teams, arrange travel, and manage expense claims.

You will plan events, prepare slides, track program status, and coordinate onboarding for new hires, ensuring smooth integration and cross-functional collaboration with teams worldwide.

Qualifications

• Bachelor degree from a recognized university.
• 1–2 years of working experience in a similar capacity.
• Efficient administrator with good planning and coordination skills.
• Good command of English (spoken and written).
• Attention to detail and ability to multi-task in a fast-paced environment.
• Positive working attitude, flexible and patient.
• Good interpersonal skills for cross-functional communication globally.
• Excellent MS Excel and PowerPoint skills; Power BI is a plus.

Responsibilities

• Provide administrative support to the Global Program Manager and the program teams.
• Manage pre/post business trip arrangements and travel planning in line with company policies.
• Track and process business expense claims.
• Plan and organize Department / Program events, meetings, workshops and other events.
• Prepare Program and Management presentation slides (Coffee Talk, Department Staff Meetings, CEO visit, Global Meeting, Industry/Corporate events).
• Track and update Program / Project status (weekly, monthly or quarterly).
• Coordinate onboarding preparations for new hires to ensure smooth integration.
• Plan and organize team appreciation activities (meals, gifts, vouchers).

Skills

Planning & coordination

Administrative support

English communication

Multi-tasking

Interpersonal skills

Education

Bachelor degree

Tools

MS Excel

PowerPoint

Power BI

Job description

Prestige Kinetic is seeking an enthusiastic Administrative Assistant to support the Global Logistic Department in Penang. You will provide administrative support to the Global Program Manager and program teams, arrange travel, and manage expense claims.

You will plan events, prepare slides, track program status, and coordinate onboarding for new hires, ensuring smooth integration and cross-functional collaboration with teams worldwide.