Department Admin Executive

Prestige Kinetic Sdn Bhd; Bayan Lepas; On-site; MYR 33,000 - 60,000; Full time

Job summary

Prestige Kinetic is seeking an enthusiastic Administrative Assistant to support the Global Logistic Department in Penang. You will provide administrative support to the Global Program Manager and program teams, arrange travel, and manage expense claims.

You will plan events, prepare slides, track program status, and coordinate onboarding for new hires, ensuring smooth integration and cross-functional collaboration with teams worldwide.

Qualifications

• Bachelor degree from a recognized university.
• 1–2 years of working experience in a similar capacity.
• Efficient administrator with good planning and coordination skills.
• Good command of English (spoken and written).
• Attention to detail and ability to multi-task in a fast-paced environment.
• Positive working attitude, flexible and patient.
• Good interpersonal skills for cross-functional communication globally.
• Excellent MS Excel and PowerPoint skills; Power BI is a plus.

Responsibilities

• Provide administrative support to the Global Program Manager and the program teams.
• Manage pre/post business trip arrangements and travel planning in line with company policies.
• Track and process business expense claims.
• Plan and organize Department / Program events, meetings, workshops and other events.
• Prepare Program and Management presentation slides (Coffee Talk, Department Staff Meetings, CEO visit, Global Meeting, Industry/Corporate events).
• Track and update Program / Project status (weekly, monthly or quarterly).
• Coordinate onboarding preparations for new hires to ensure smooth integration.
• Plan and organize team appreciation activities (meals, gifts, vouchers).

Skills

Planning & coordination

Administrative support

English communication

Multi-tasking

Interpersonal skills

Education

Bachelor degree

Tools

MS Excel

PowerPoint

Power BI

Job description

This position provides administrative support to our client in the Global Logistic Department.

Key responsibilities

• Provide administrative support to the Global Program Manager and the respective program teams
• Manage manager and program team member pre / post business trip arrangements, ensure efficient travel planning and compliance with company policies
• Track and process business expense claims
• Plan and organize Department / Program events, meetings, workshops and other internal / external events (Executive Visits / Program Showcase)
• Prepare Program and Management presentation slides (Coffee Talk, Department Staff Meeting, CEO visit, Global Meeting, Industry/Corporate events)
• Track and update Program / Project status (weekly, monthly or quarterly) and publish for management and team member review
• Coordinate onboarding preparations for Department / Program new hires, ensure a smooth and well-organized integration into the team
• Plan and organize Department / Program team appreciation activities (meals arrangement, gift / voucher preparation & distribution, etc)

About you

• Bachelor degree from a recognized university
• Minimum 1-2 years of working experience in a similar capacity
• An efficient administrator with good planning and coordination skills
• Good command of English (spoken and written)
• Attention to detail and able to multi-task in a fast-paced work environment
• Positive working attitude, flexible and patient
• Good interpersonal skills as the role requires to communicate with cross functional teams globally
• Excellent MS Excel and PowerPoint skills. Hands on experience in Power BI will be an advantage

About us

Prestige Kinetic is a progressive business consulting company, known to deliver high quality professional services to multi-national clients in the following areas – digital supply chain and logistic operation, business and data analytics, software development, and project management.

Prestige Kinetic is a professional service company formed in 2003. Our core competencies are Business Consulting, Knowledge Process Outsourcing (KPO) and Business Process Outsourcing (BPO), offering innovative skill sets and knowledge to help our clients in developing sustainable business strategies, systems and processes.

Prestige Kinetic is a professional service company formed in 2003. Our core competencies are Business Consulting, Knowledge Process Outsourcing (KPO) and Business Process Outsourcing (BPO), offering innovative skill sets and knowledge to help our clients in developing sustainable business strategies, systems and processes.