Admin Associate

Eliz Precious Metals Sdn Bhd; Penang; On-site; MYR 26,000 - 39,000; Full time

Job summary

Eliz Precious Metals Sdn Bhd in Penang is seeking an organized Office Administrator to handle daily office administration, facilities management, and staff support, ensuring smooth operations for the Penang office.

You will support HR onboarding/offboarding, manage reception and vendor coordination, handle JSL customer inquiries, maintain records, and assist in events and reports, collaborating with various departments to keep operations running efficiently.

Qualifications

• Diploma or Bachelor's degree in Business Administration or related field.
• 1–2 years of relevant experience; fresh graduates are encouraged to apply.
• Proficient in Google Workspace (Docs, Sheets, Drive).
• Mandarin speaker and English speaker; Malay speaker is an advantage.
• Organized, responsible, proactive, and able to multitask.

Responsibilities

• Manage reception, visitors, and daily office administration.
• Monitor pantry supplies and office stationery; arrange replenishment or purchases when necessary.
• Support HQ HR with onboarding and offboarding arrangements for Penang staff, including workstation setup, equipment, asset returns, uniforms, and seating plan updates.
• Handle JSL (retail business) customer enquiries, assist customers with their requests, and coordinate with relevant departments to ensure smooth and timely service.
• Handle document scanning, printing, filing, and maintenance of administrative records.
• Compile monthly administrative expenses, organize reimbursement documents, and manage petty cash records.
• Manage the facial recognition attendance system and coordinate IT, building management, and office maintenance issues.
• Liaise with vendors and building management on cleaning, water supply, plants, repairs, and other facilities matters.
• Support internal announcements, company events, staff welfare activities, and festive celebrations.
• Prepare and update administrative reports, trackers, and records.
• Coordinate with internal departments and external vendors, follow up on outstanding matters, and perform ad hoc duties assigned by the Head of Penang Office.

Skills

Google Workspace

Strong communication

Multitasking

Bilingual English/Mandarin

Education

Diploma or Bachelor's degree in Business Administration or related field

Tools

Google Workspace

Job description

Responsible for daily office administration, facilities management, staff support, customer service for retail business and coordination of administrative matters to ensure the smooth operation of the Penang office.

B. Key Responsibilities

Manage reception, visitors, and daily office administration.

Monitor pantry supplies and office stationery; arrange replenishment or purchases when necessary.

Support HQ HR with onboarding and offboarding arrangements for Penang staff, including workstation setup, equipment, asset returns, uniforms, and seating plan updates.

Handle JSL (retail business) customer enquiries, assist customers with their requests, and coordinate with relevant departments to ensure smooth and timely service.

Handle document scanning, printing, photocopying, filing, and maintenance of administrative records.

Compile monthly administrative expenses, organize reimbursement documents, and manage petty cash records.

Manage the facial recognition attendance system and coordinate IT, building management, and office maintenance issues.

Liaise with vendors and building management on cleaning, water supply, plants, repairs, and other facilities matters.

Support internal announcements, company events, staff welfare activities, and festive celebrations.

Prepare and update administrative reports, trackers, and records.

Coordinate with internal departments and external vendors, follow up on outstanding matters, and perform ad hoc duties assigned by the Head of Penang Office.

C. Required Education, Knowledge and Skills

Diploma or Bachelor's degree in Business Administration or a related field.

1–2 years of relevant experience; fresh graduates are encouraged to apply.

Proficient in Google Workspace, including Docs, Sheets, and Drive.

Mandarin speaker and English speaker; Malay speaker is an advantage.

Organized, responsible, proactive, and able to multitask.

Strong communication skills with the ability to work independently and learn quickly.