Global Office Operations Intern

Infobip; Kuala Lumpur; On-site; MYR 32,000 - 48,000; Full time

Job summary

Infobip, a global cloud communications platform, is seeking an entry-level Office Operations and Facilities Administrator in Kuala Lumpur. You will support the office to ensure teams have the space, resources, and assistance needed to excel, gaining hands-on experience across facilities, administration, and cross-functional collaboration with HR, IT, Marketing, Purchasing and Finance.

You will manage front desk duties, coordinate maintenance, assist with travel and visa bookings, and handle

Qualifications

• Bachelor's degree in Business, Administration, or a related field.
• Fluent in English, both spoken and written.
• Strong organizational skills with attention to detail and ability to manage multiple priorities.
• Comfortable working independently and as part of a team in a fast-paced environment.
• Proactive problem-solver with enthusiasm for learning and adapting to new challenges.
• Reliable, professional, and customer-focused in all interactions.

Responsibilities

• Manage front desk operations including mail handling, phone answering, visitor registration, and guest reception.
• Coordinate office and facilities maintenance, working with cleaning and building management teams to keep spaces organized and welcoming.
• Support travel coordination, including employee travel bookings and visa applications.
• Manage office supplies and inventory—ordering stationery, refreshments, and pantry items as needed.
• Liaise with local government authorities to ensure office documentation, licenses, and permits are current.
• Collaborate with HR, Marketing, Finance, Purchasing, and IT to support events, vendor sourcing, asset management, and administrative tasks.
• Handle ad-hoc dispatch duties and support special projects if needed.

Skills

Front desk management

Office administration

English communication

Multitasking

Team collaboration

Education

Bachelor's degree in Business/Administration

Job description

Infobip, a global cloud communications platform, is seeking an entry-level Office Operations and Facilities Administrator in Kuala Lumpur. You will support the office to ensure teams have the space, resources, and assistance needed to excel, gaining hands-on experience across facilities, administration, and cross-functional collaboration with HR, IT, Marketing, Purchasing and Finance.

You will manage front desk duties, coordinate maintenance, assist with travel and visa bookings, and handle