Administrative Assistant

Icon Trans Sdn Bhd; Batu Kawan; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Medical Miscellaneous allowance

H&S insurance

Attendance incentive upon confirmat

Job summary

Icon Trans Sdn Bhd is seeking an organized Administrative Assistant to support the Consumer Product Management Team in Batu Kawan, Penang. The role focuses on document preparation, stakeholder liaison, and efficient travel coordination in a fast-paced, international environment.

The candidate should have a diploma and at least 5 years of administrative experience, with strong MS Office skills and the ability to manage multiple tasks independently.

Qualifications

• Diploma in any field is required.
• Minimum 5 years of experience in administration or similar role.
• Experience in coordinating shipments and travel is a plus.
• Proficient in MS Office; familiarity with Teams, Asana and Concur is advantageous.

Responsibilities

• Coordinate sample shipments and ensure timely delivery.
• Liaise with internal and external stakeholders; draft and proofread documents.
• Schedule internal and external meetings; prepare agendas and minutes.
• Arrange flight bookings, hotels and ground transportation; prepare itineraries.

Skills

Organizational excellence

Multitasking

Communication skills

Interpersonal skills

Attention to detail

Education

Diploma in any field

Tools

Microsoft Office

Microsoft Teams

Asana

Concur

Job description

Join a Global Technology & Manufacturing Environment

We are looking for an organized, detail-oriented and proactive Administrative Assistant to support a growing Consumer Product Management Team in Batu Kawan, Penang.

This is a great opportunity for candidates with solid administrative experience who are looking to gain exposure to a professional, fast-paced and international working environment.

Sample Shipment & Delivery Tracking

• Coordinate sample shipments and ensure timely delivery.
• Track shipments and provide regular updates to relevant stakeholders.

Communication & Administrative Support

• Liaise with internal and external stakeholders.
• Prepare, draft and proofread documents, presentations and correspondence.
• Handle routine inquiries and prioritize messages accordingly.

Meeting Coordination

• Schedule and coordinate internal and external meetings.
• Prepare meeting agendas and assist with meeting minutes/documentation.

Business Travel Arrangements

• Arrange flight bookings, hotel reservations and ground transportation.
• Prepare travel itineraries in accordance with company policies.

Travel Expense & Budget

• Prepare and submit travel budgets through the Concur system.
• Reconcile travel expenses and ensure accuracy and compliance with company policies.

Other Administrative Support

• Assist with department events and activities.
• Support PO/PR and other related administrative tasks.
• Perform other administrative duties as assigned.

Required:

• Diploma in any field.
• Minimum 5 years of experience in administration or a similar role.

Preferred:

• Proven experience in an administrative / coordination role.
• Strong organizational and multitasking skills.
• Able to work independently and manage multiple tasks effectively.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office.
• Familiar with Microsoft Teams and Asana is an advantage.
• Experience with Concur is an added advantage.
• Strong attention to detail and accuracy.
• Good coordination and time-management skills.

Icon Trans Sdn Bhd, Agensi Pekerjaan Icon Trans Sdn Bhd, Loh Bus Services Sdn Bhd, and Niat Murni Sdn Bhd are under the established Icon Group. Established since 1991, Icon Group has more than 28 solid years of experience and expertise in the management of foreign manpower and consultancy.

We have sustained an outstanding reputation for providing professional services in managing clients needs and enjoy a reputation as one of Malaysia’s most successful and professional HR Consulting Companies across the Northern region. We have partnered with foreign agencies in various countries to supply the professionals, skilled and unskilled workers especially to multinational factories and local companies.

Our team comprises of result-oriented professionals with extensive experience and exposure in the field of Human Resource management. We are proud of our capacity to clearly understand each client’s critical business objectives. This pushes us to go the extra miles to build an effective and meaningful long-term client relationship to achieve a higher level of involvement.

OUR SERVICES:

Manpower Management

Transportation Management

Dormitory Management

Payroll Management

Icon Trans Sdn Bhd, Agensi Pekerjaan Icon Trans Sdn Bhd, Loh Bus Services Sdn Bhd, and Niat Murni Sdn Bhd are under the established Icon Group. Established since 1991, Icon Group has more than 28 solid years of experience and expertise in the management of foreign manpower and consultancy.

We have sustained an outstanding reputation for providing professional services in managing clients needs and enjoy a reputation as one of Malaysia’s most successful and professional HR Consulting Companies across the Northern region. We have partnered with foreign agencies in various countries to supply the professionals, skilled and unskilled workers especially to multinational factories and local companies.

Our team comprises of result-oriented professionals with extensive experience and exposure in the field of Human Resource management. We are proud of our capacity to clearly understand each client’s critical business objectives. This pushes us to go the extra miles to build an effective and meaningful long-term client relationship to achieve a higher level of involvement.

OUR SERVICES:

Manpower Management

Transportation Management

Dormitory Management

Payroll Management

Perks and benefits

• Medical Miscellaneous allowance
• H&S insurance
• Attendance incentive upon confirmat