Executive Admin & Front Desk Specialist

TMF Administrative Services Malaysia Sdn. Bhd.; Kuala Lumpur; On-site; MYR 33,000 - 58,000; Full time

Job summary

TMF Administrative Services Malaysia Sdn. Bhd. seeks an Administration Assistant cum Receptionist to support a busy office. You will handle the front desk, greet guests, and provide executive support including calendar management and travel arrangements. Candidates should have 3–5 years in corporate support and strong MS Office skills.

The role emphasizes confidentiality, multitasking, and professional communication within a multinational environment.

Qualifications

• Degree or Diploma in Business Administration, Office Management or related field.
• 3–5 years of experience in office administration, executive assistance, or reception management.
• Experience supporting senior leaders in multinational or professional services.
• Proficiency in MS Office and business applications.

Responsibilities

• Handle the reception counter and greet guests.
• Provide administrative and coordination support to senior management.
• Manage executives' calendars and meeting schedules.
• Coordinate travel arrangements (domestic and international) including bookings.
• Assist with travel expense claims and supporting documentation.
• Prepare consignment notes and track courier disbursements.
• Answer calls, take messages, and forward as needed.
• Receive mails and documents and maintain records.
• Assign meeting rooms for various purposes.

Skills

MS Office suite

Organizational skills

Communication

Stakeholder management

Multitasking

Confidentiality

Education

Degree or Diploma in Business Administration

Tools

Microsoft Office

Job description

TMF Administrative Services Malaysia Sdn. Bhd. seeks an Administration Assistant cum Receptionist to support a busy office. You will handle the front desk, greet guests, and provide executive support including calendar management and travel arrangements. Candidates should have 3–5 years in corporate support and strong MS Office skills.

The role emphasizes confidentiality, multitasking, and professional communication within a multinational environment.