Finance Shared Services Specialist II (AP)

Fragomen; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Fragomen in Kuala Lumpur, Malaysia seeks an experienced Accounts Payable professional to manage invoice processing, payments, and vendor accounts. You will support month-end close, drive process improvements, and provide guidance to junior team members.

The role requires strong Excel skills and ERP experience (SAP/Oracle), with a focus on accuracy, compliance, and collaboration with internal stakeholders.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or a related discipline.
• At least 4 years of experience in Accounts Payable, Finance, Accounting, or Shared Services.
• Strong knowledge of invoice processing, vendor management, payment processing, and AP reconciliations.
• Experience supporting month-end closing activities and financial reconciliations.
• Strong analytical skills with excellent attention to detail.
• Ability to work independently and provide guidance to junior team members.
• Good verbal and written communication skills with internal and external stakeholders.
• Advanced proficiency in Microsoft Excel; ERP experience (SAP, Oracle) preferred.

Responsibilities

• Process invoices, expense claims and payments accurately and within timelines.
• Review and verify invoices for compliance with policies, approvals, and contractual terms.
• Prepare payment runs and ensure timely settlement of vendor invoices.
• Maintain accurate financial records and supporting documentation.
• Perform vendor account reconciliations and assist in month-end close.
• Respond to vendor inquiries and collaborate with internal stakeholders to resolve issues.
• Provide day-to-day guidance to junior team members on AP processes.
• Ensure compliance with internal policies and data integrity within AP.

Skills

Accounts Payable

Finance

Accounting

Shared Services

Education

Bachelor's degree in Accounting, Finance, or Business

Tools

SAP

Oracle

Microsoft Excel

Job description

Job Description

This role supports the Accounts Payable (AP) function by ensuring the accurate and timely processing of invoices and payments, maintaining vendor accounts, supporting month-end activities, and driving process improvements. This role also provides guidance to junior team members and ensures compliance with company policies and financial controls.

Key Responsibilities

Accounts Payable Operations

• Process invoices, expense claims and payments accurately and within established timelines.
• Review and verify invoices to ensure compliance with company policies, approval requirements, and contractual terms.
• Prepare payment runs and ensure timely settlement of vendor invoices.
• Maintain accurate financial records and supporting documentation.

Financial Close & Reconciliation

• Perform vendor account reconciliations, investigate and resolve discrepancies, and support month-end and year-end closing activities.
• Assist in preparing AP reports, aging summaries, and audit documentation.
• Ensure completeness of AP records for closing purposes.

Customer Service & Collaboration

• Respond to vendor and internal stakeholder enquiries relating to invoices, payments, and account balances within established SLA timeframes.
• Collaborate with Procurement, Business Units, and other internal stakeholders to resolve invoice and payment-related issues.

Team Support

• Provide day-to-day guidance and support to junior team members on AP processes and procedures.

Compliance & Controls

• Ensure compliance with internal policies, accounting standards, and regulatory requirements.
• Maintain strong internal controls and data integrity within the AP function.

Process Improvement

• Identify opportunities to improve AP processes and operational efficiency.
• Support automation, standardization, and continuous improvement initiatives within the shared services team.

Requirements

• Bachelor’s degree in Accounting, Finance, Business, or a related discipline.
• At least 4 years of experience in Accounts Payable, Finance, Accounting, or a Shared Services environment.
• Strong knowledge of invoice processing, vendor management, payment processing, and AP reconciliations.
• Experience supporting month-end closing activities and financial reconciliations.
• Strong analytical skills with excellent attention to detail.
• Demonstrated ability to work independently and provide guidance to junior team members.
• Good verbal and written communication skills with the ability to collaborate effectively with internal and external stakeholders.
• Advanced proficiency in Microsoft Excel. Experience with ERP systems ("e.g., SAP, Oracle") is preferred.
• Proactive, adaptable, and committed to continuous process improvement.

All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre-employment screening process. This process may include verifying the candidate’s identity, confirming legal authorization to work in the offered position’s location, and conducting a comprehensive background check, where permitted by local regulations. We use limited AI‑assisted tools for administrative screening purposes only - never for decision‑making. All hiring decisions are made by people. Applicants may have rights to information and explanations regarding the use of such tools, or request human review, as required by applicable regional laws.