AP Executive (Shared Services)

Fragomen Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Job summary

Fragomen Malaysia Sdn Bhd in Kuala Lumpur is seeking an Accounts Payable Specialist to ensure accurate invoice processing, timely payments, and maintenance of vendor accounts. You will support month-end activities and drive process improvements while guiding junior team members.

The role requires a Bachelor's in Accounting/Finance, at least four years in AP or shared services, strong Excel and ERP experience (SAP, Oracle), and the ability to work independently with attention to detail.

Qualifications

• Bachelor's degree in Accounting, Finance, Business or related discipline.
• Four years of experience in Accounts Payable or Shared Services.
• Strong knowledge of invoice processing, vendor management, payment processing, and AP reconciliations.
• Experience supporting month-end closing activities and financial reconciliations.
• Strong analytical skills and attention to detail.

Responsibilities

• Process invoices, expense claims and payments accurately and within established timelines.
• Review and verify invoices to ensure compliance with policies, approvals, and contractual terms.
• Prepare payment runs and ensure timely settlement of vendor invoices.
• Maintain accurate financial records and supporting documentation.
• Perform vendor account reconciliations and resolve discrepancies; support month-end close.
• Assist in AP reports, aging summaries and audit documentation.
• Respond to vendor and internal inquiries within SLA timeframes.
• Collaborate with Procurement and Business Units to resolve issues.

Skills

Analytical skills

Attention to detail

Communication skills

Excel proficiency

Independent worker

Education

Bachelor's degree in Accounting/Finance

Tools

SAP

Oracle

Excel

Job description

This role supports the Accounts Payable (AP) function by ensuring the accurate and timely processing of invoices and payments, maintaining vendor accounts, supporting month-end activities, and driving process improvements. This role also provides guidance to junior team members and ensures compliance with company policies and financial controls.

Key Responsibilities

Accounts Payable Operations

Process invoices, expense claims and payments accurately and within established timelines.

Review and verify invoices to ensure compliance with company policies, approval requirements, and contractual terms.

Prepare payment runs and ensure timely settlement of vendor invoices.

Maintain accurate financial records and supporting documentation.

Perform vendor account reconciliations, investigate and resolve discrepancies, and support month-end and year-end closing activities.

Assist in preparing AP reports, aging summaries, and audit documentation.

Ensure completeness of AP records for closing purposes.

Respond to vendor and internal stakeholder enquiries relating to invoices, payments, and account balances within established SLA timeframes.

Collaborate with Procurement, Business Units, and other internal stakeholders to resolve invoice and payment-related issues.

Team Support

Provide day-to-day guidance and support to junior team members on AP processes and procedures.

Compliance & Controls

Ensure compliance with internal policies, accounting standards, and regulatory requirements.

Maintain strong internal controls and data integrity within the AP function.

Process Improvement

Identify opportunities to improve AP processes and operational efficiency.

Support automation, standardization, and continuous improvement initiatives within the shared services team.

Requirements

Bachelor's degree in Accounting, Finance, Business, or a related discipline.

At least 4 years of experience in Accounts Payable, Finance, Accounting, or a Shared Services environment.

Strong knowledge of invoice processing, vendor management, payment processing, and AP reconciliations.

Experience supporting month-end closing activities and financial reconciliations.

Strong analytical skills with excellent attention to detail.

Demonstrated ability to work independently and provide guidance to junior team members.

Good verbal and written communication skills with the ability to collaborate effectively with internal and external stakeholders.

Advanced proficiency in Microsoft Excel. Experience with ERP systems (e.g., SAP, Oracle) is preferred.

Proactive, adaptable, and committed to continuous process improvement.

All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre-employment screening process. This process may include verifying the candidate’s identity, confirming legal authorization to work in the offered position’s location, and conducting a comprehensive background check, where permitted by local regulations. We use limited AI‑assisted tools for administrative screening purposes only - never for decision‑making. All hiring decisions are made by people. Applicants may have rights to information and explanations regarding the use of such tools, or request human review, as required by applicable regional laws.

Fragomen is the leading global immigration law firm with more than 6,000 professionals in nearly 70 offices across the Americas, EMEA and APAC, delivering services in over 170 countries. Ranked on both the Am Law 100 and Am Law Global 100, the firm is widely recognized for its leadership in immigration law and commitment to fostering a culture where diverse attorneys thrive and all individuals have equal opportunities to succeed.

Fragomen helps corporations and individuals navigate the complexities of global mobility and provides end-to-end support across the immigration lifecycle, from strategic planning and policy design to compliance, government investigations, litigation and more.

Fragomen is the leading global immigration law firm with more than 6,000 professionals in nearly 70 offices across the Americas, EMEA and APAC, delivering services in over 170 countries. Ranked on both the Am Law 100 and Am Law Global 100, the firm is widely recognized for its leadership in immigration law and commitment to fostering a culture where diverse attorneys thrive and all individuals have equal opportunities to succeed.

Fragomen helps corporations and individuals navigate the complexities of global mobility and provides end-to-end support across the immigration lifecycle, from strategic planning and policy design to compliance, government investigations, litigation and more.