Finance Executive (AP) - Contract Position

Private Advertiser; Shah Alam; On-site; MYR 67,000 - 100,000; Full time

Job summary

Private Advertiser in Malaysia is hiring a Finance Executive (AP) on a contract basis to manage invoice and staff claims processing, ensure proper authorization, coding and PO/PR matching, and perform vendor invoice analysis in SAP.

You will handle payment processing, reconcile AP ageing, support monthly reports and audits, monitor actual vs budget, and work with Finance to ensure compliance with MFRS and Companies Act 2016, driving process improvements and e-invoicing initiatives.

Qualifications

• Degree in Accounting/Finance or similar.

Responsibilities

• Accounts Payable – Invoice & Staff Claims Processing: post, reconcile, and clear invoices and staff claims on time.
• Ensure invoices are properly authorized, coded and matched with purchase orders (PO) or purchase requisition (PR).
• Ensure staff claims are properly authorized and matched with supporting documentation.
• Analyse vendor invoices using SAP system.
• Accounts Payable – Payment Processing: prepare payments for vendor invoices and staff claims.
• Review AP invoices and ensure timely payment based on credit terms.
• Maintain accurate records of payment transactions and ensure timely disbursement of funds.
• Focus on reporting & analysis, including vendor balance reconciliation and AP ageing report.
• Support in monthly financial reporting (cost centre & GL accuracy) & annual financial audit & tax returns.
• Review & monitor actual vs budget / forecast spending as part of cost review & optimisation.
• Finance Operations & Compliance: follow up and communicate with all departments to ensure compliance and submission are in order.
• Ensure compliance with statutory and other regulatory requirements (MFRS & Companies Act 2016).
• Collaborate with Finance team to identify process improvements and implement best AP practices (digitalisation & workflow).
• Contribute to e-Invoicing planning & implementation for AP & P2P process.

Job description

Finance Executive (AP) - Contract Position

Accounts Payable – Invoice & Staff Claims Processing

Communicate with all parties to ensure all invoices & staff claims are posted, reconciled and cleared on time.

Ensure that invoices are properly authorized, coded and matched with corresponding purchase orders (PO) or purchase requisition (PR).

Ensure that staff claims are properly authorized and matched with supporting documentation.

Ensure and analyse the vendor invoices using SAP system.

Accounts Payable – Payment Processing

Compile & prepare payments for vendor invoices & staff claims for batch payment processing.

Review AP invoice and ensure that the invoices are paid based on the credit term.

Maintain accurate records of payment transactions and ensure timely disbursement of funds.

Focus on periodic reporting & analysis, including vendor balance reconciliation and AP ageing report.

Support in monthly financial reporting (cost centre & GL accuracy) & annual financial audit & tax returns.

Review & monitor actual vs budget / forecast spending as part of cost review & optimisation.

Finance Operations & Compliance

Follow up and communicate with all departments to ensure compliance and submission are all in order.

Ensure compliance with statutory and other regulatory requirements (MFRS & Companies Act 2016).

Collaborate with Finance team to identify process improvements and implement best AP practices (digitalisation & workflow).

Contribute to e-Invoicing planning & implementation for AP & P2P process.

Job Specification:

Candidate should possess Degree in Accounting / Finance / similar.

Professional certification (ACCA, CPA or ICAA) preferred.

Minimum 2 years of experience in Accounts Payables (AP) & Procure-to-Pay (P2P) process.