Admin & Account Executive

Private Advertiser; Subang Jaya; On-site; MYR 60,000 - 100,000; Full time

Job summary

Private Advertiser is seeking an Admin & Account Executive in Malaysia to manage daily accounting operations, office administration, banking, shipments and stock control. You will work with customers, suppliers, banks, auditors and internal teams to ensure accurate records and smooth operations.

The ideal candidate has a Bachelor’s degree in accounting/finance and 8–10 years of relevant experience. Proficiency in MYOB, MS Excel, Word, and bilingual English/Bahasa Malaysia is required.

Qualifications

• Bachelor's degree in accounting/finance/related field.
• 8–10 years of admin/accounting/finance experience.
• Experience in dealership, trading, distribution, equipment supply is an advantage.
• Familiar with bookkeeping, invoicing, AP/AR, bank reconciliation, audit, taxation, stock & inventory management.
• Proficient in MS Excel, Word, and MYOB.

Responsibilities

• Handle daily accounting transactions, data entry and bookkeeping; maintain accurate records.
• Manage accounts payable: verify invoices, prepare payments, reconcile supplier statements.
• Manage accounts receivable: issue invoices, credit/debit notes, record payments, monitor overdue accounts.
• Perform monthly bank reconciliations and prepare cash flow reports.
• Assist with month-end/year-end closing: journals, accruals, GL reconciliations and reports.
• Prepare audit schedules and tax-related documents; liaise with auditors and tax agents.
• Maintain financial documents and ensure compliance with internal controls.
• Answer calls and perform general admin duties; coordinate with customers, suppliers and banks.
• Coordinate shipments and arrange shipment insurance when needed; maintain stock lists and reports.
• Support management with accounting and administrative tasks; uphold confidentiality.

Skills

Bookkeeping

Invoicing

Accounts payable

Accounts receivable

Bank reconciliation

Taxation

Stock management

Financial reporting

MS Excel

MS Word

English

Bahasa Malaysia

Education

Bachelor's Degree in Accounting/Finance/Business Administration or related

Tools

MYOB

Job description

We are seeking an Admin & Account Executive to manage daily accounting operations, office administration, banking activities, shipments and stock control. The role supports accurate financial records, smooth business operations and effective coordination with customers, suppliers, banks, auditors, tax agents and internal teams.

Key responsibilities

Handle daily accounting transactions, data entry, bookkeeping and maintenance of accurate accounting records.

Manage accounts payable, including verifying supplier invoices, preparing payment documents, arranging payments, reconciling supplier statements.

Manage accounts receivable, including issuing invoices, credit notes and debit notes, recording customer payments, monitoring overdue accounts.

Perform monthly bank reconciliations, prepare cash flow reports and complete banking transactions such as bank drafts and cheque deposits.

Assist with month-end and year-end closing, including journal entries, accruals, prepayments, general ledger reconciliations, management accounts and financial reports.

Prepare audit schedules and tax-related documents, liaise with external auditors and support SST and e-Invoice compliance where applicable.

Prepare accounting reports and schedules, maintain financial documentation and support compliance with accounting policies and internal controls.

Answer incoming calls, perform general administrative duties and liaise with customers, suppliers, banks and other relevant parties.

Coordinate incoming and outgoing shipments and arrange shipment insurance when required.

Maintain stock lists and inventory records, conduct stock checks, monitor stock levels, record stock movements and prepare stock reports.

Support management with accounting reports and administrative matters, maintain confidentiality and perform other accounting, banking and administrative duties as assigned.

What we're looking for

Bachelor's Degree in Accounting, Finance, Business Administration or a related field.

Minimum 8-10 years of experience in administration, accounting or finance.

Experience in dealership, trading, distribution, equipment supply is an advantage.

Familiarity with bookkeeping, invoicing, accounts payable, accounts receivable, bank reconciliation, audit, taxation, stock and inventory management.

Proficiency in Microsoft Excel, Word and accounting software such as MYOB.

Good written and verbal communication skills in English and Bahasa Malaysia.

Strong documentation, filing and time-management skills.

A responsible, meticulous, proactive and independent approach, with the ability to work under minimal supervision.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Accounts and Administration Executive?
• Which of the following types of qualifications do you have?
• Do you have Double Entry Bookkeeping experience?
• How would you rate your Bahasa Malaysia language skills?

What can I earn as an Accounts and Administration Executive