Finance Executive cum Admin Assistant

Brightmark Sdn Bhd; Kulai; On-site; MYR 40,000 - 60,000; Full time

Job summary

Brightmark Sdn Bhd in Malaysia seeks a versatile administrator to support office operations, HR, and basic finance duties. The role includes filing, correspondence, attendance, leave records, onboarding documents, and collaboration with the Farm Manager in a farm environment.

Proficient in Google Sheets and MS Office; 2+ years of experience preferred. Responsibilities also cover accounts payable/receivable basics, invoicing, vendor follow-ups, and assisting with monthly closings and audits.

Qualifications

• Diploma in Finance, Accounting, Business Administration or related field.
• 2+ years of relevant work experience preferred.
• Proficient in Google Sheets and MS Office applications.

Responsibilities

• Manage general office administration, filing, and correspondence.
• Support HR-related administrative tasks (attendance, leave records, onboarding)
• Maintain farm statutory documents, land compliance records, and certifications
• Coordinate meeting schedules, minutes, and management follow-ups
• Handle day-to-day bookkeeping and data entry; process invoices and staff claims
• Assist with monthly closings, bank reconciliations, and basic financial reporting
• Support procurement, vendor follow-ups, and inventory records

Skills

Office administration

HR administration

Accounting data entry

Google Sheets

Education

Diploma in Finance/Accounting/Business Administration

Tools

Google Sheets

Microsoft Excel

Job description

Manage general office administration, filing, and correspondence

Support HR-related administrative tasks (attendance, leave records, onboarding documentation)

Maintain farm statutory documents, land compliance records, and agricultural certifications

Coordinate meeting schedules, minutes, and follow-ups for management

Finance & Accounting

Handle day-to-day bookkeeping and data entry

Process invoices, payments, and staff claims

Manage monthly closing, bank reconciliations, and basic financial reporting

Support preparation of documents for audit, tax, and SST/excise filings

Maintain accurate records of accounts payable and receivable

Inventory & Operations Support

Maintain and update inventory records (stock in/out, reconciliation with warehouse/OEM partners)

Support procurement processes including PO issuance and vendor follow-ups.

Job Requirements:

Candidate with a Diploma in Finance, Accounting, Business Administration, Management, Secretarial Studies, or other related fields.

Preferably, candidates should have more than 2 years of relevant work experience.

Proficient in Google Sheets (GSheets) and other relevant office applications.

Basic knowledge of administration and finance.

Willing and comfortable to work in a farm/agriculture environment, as the role will work closely with the Farm Manager.

Brightmark Sdn Bhd is a pioneer and leader in enviromental and city beautification industry in Malaysia. It has various businesses in Brunei, Singapore and invesment in Middle Eastern Countries and United Kingdom. The company which was established in the late 80's aggressively led by a group of dynamic, aggressive and enterprising Malaysians with excellent track record and experience with Multi National Corporations.