Finance Executive

NADA Identity Sdn Bhd; Shah Alam; On-site; MYR 30,000 - 42,000; Full time

Job summary

NADA Identity Sdn Bhd, a Malaysia-based modest activewear brand, is seeking a Finance Assistant to handle daily accounting for HQ and retail stores. You will work with the Finance Manager and leadership as the business scales, ensuring accurate records and timely financial processes.

The role involves maintaining AP/AR, bank reconciliations, and supporting monthly closings, with exposure to audits and tax coordination.

Qualifications

• Diploma or Degree in Accounting, Finance, or related field.
• 2+ years hands-on bookkeeping or accounting experience.
• Experience with double-entry bookkeeping and GL maintenance.

Responsibilities

• Maintain daily accounting records: sales, purchases, receipts, payments, and journal entries.
• Manage AP/AR records; reconcile supplier statements and customer balances.
• Check invoices and expense claims; resolve discrepancies and missing information.
• Prepare payment schedules and supporting documents for approvals.
• Perform bank reconciliations and sales collection reconciliations.
• Support monthly closing with reconciliations, accruals, and prepayments.
• Coordinate with sales, purchasing and operations for timely accounting information.
• Organise accounting records and supporting documents (invoices, receipts, vouchers, statements).
• Assist internal/external advisers during audits and tax preparations.
• Support e-Invoice processing and improve bookkeeping checklists.

Skills

Bookkeeping

Accounts payable

Accounts receivable

General ledger maintenance

Bank reconciliations

Month-end closing

Attention to detail

Education

Diploma or Degree in Accounting or Finance

Tools

Microsoft Excel

Google Sheets

Job description

NADA is Malaysia's home-grown modest activewear brand, built for those who run, train, and show up. We have a growing, loyal community, monthly product drops our customers genuinely look forward to, and real women's fitness events across the country every month. We're expanding into retail, into new markets, into new chapters.

About the role

You'll be responsible for financial matters across HQ and retail stores with a Finance Manager. You'll work directly with leadership, and as NADA scales, this role grows with it.

Key Responsibilities

• Maintain daily accounting records by accurately recording sales, purchases, receipts, payments, and journal entries in the accounting system.
• Maintain accounts payable and accounts receivable records, reconcile supplier statements and customer balances, and prepare lists of outstanding payments and collections.
• Check supplier invoices and staff expense claims against supporting documents and required approvals. Follow up on missing information, discrepancies, and duplicate submissions.
• Prepare payment schedules, payment vouchers, and supporting documents for review and approval, in accordance with company procedures.
• Complete bank reconciliations and relevant sales collection reconciliations, investigate differences, and follow up on unresolved items.
• Support the monthly closing process by preparing reconciliation schedules and routine adjustments, including accruals and prepayments, for the Finance Manager’s review.
• Coordinate with sales, purchasing, and operations to obtain complete and timely accounting information, including stock-related documents where applicable.
• Maintain organised accounting records and supporting documents, including invoices, receipts, payment vouchers, statements, and reconciliation schedules.
• Support the transition from outsourced to in-house bookkeeping by organising records received from the external provider and assisting with checks on opening balances, outstanding items, and supporting schedules.
• Prepare accounting schedules and supporting documents requested by the Finance Manager and external advisers, including auditors and tax agents where applicable.
• Support routine e-Invoice processing and documentation, where applicable, and help improve bookkeeping checklists, filing practices, and day-to-day accounting procedures.

Requirement:

• Diploma or Degree in Accounting, Finance, or a related field. Candidates with relevant bookkeeping qualifications and practical experience will also be considered.
• At least 2 years of hands-on bookkeeping or accounting experience, including transaction posting and bank reconciliations.
• Working knowledge of double-entry bookkeeping, accounts payable, accounts receivable, and general ledger maintenance.
• Experience preparing accounting schedules and supporting month-end closing.
• Comfortable using Microsoft Excel and Google Sheets for transaction checking, reconciliations, and schedules, including basic formulas, sorting, and filtering.
• Careful and accurate when handling figures, documents, and confidential information.
• Able to organise routine work, meet agreed deadlines, and proactively follow up on missing documents or unresolved differences.
• Strong organisational skills, with the ability to prioritise tasks and meet deadlines in a fast-paced working environment.
• Demonstrates integrity and discretion when handling sensitive financial information, maintaining confidentiality at all times.
• Comfortable working directly with the Finance Manager in a small finance function and communicating with colleagues across departments.