Finance Assistant Officer

Malaysian Red Crescent; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

Malaysian Red Crescent invites qualified candidates to join as Finance Assistant Officer – Accounts Receivable. The role focuses on managing e-invoicing, monitoring receivables, coordinating with chapters, and supporting compliance with financial policies and regulatory requirements.

Key duties include issuing e-invoices, accuracy of billing, tracking invoice status, and maintaining audit trails. The position emphasises collaboration with chapters and strong control over receivables to support

Qualifications

• Certificate/ Diploma in Accounting or related field.
• Fresh graduates are welcome; experience in AR/Finance is a plus.
• Basic understanding of accounting principles and receivables processes.
• Familiarity with e-invoicing systems is an asset.
• Proficient in Microsoft Excel and basic finance systems.
• Strong attention to detail, organized, able to meet deadlines.
• Good communication and coordination with multiple stakeholders.

Responsibilities

• Prepare, issue, and manage e-invoices for all chapters.
• Ensure accuracy of billing details including customer information, amounts, tax, and documents.
• Monitor e-invoice status and take corrective actions where needed.
• Maintain documentation and audit trails for e-invoices.
• Monitor outstanding receivables and follow up on overdue payments.
• Update and maintain AR ageing reports.
• Reconcile invoices vs payments and allocate receipts.
• Act as main point of contact for chapters on billing and e-invoice matters.
• Provide guidance on invoicing requirements and payment procedures.
• Coordinate with chapters to resolve billing discrepancies.
• Prepare regular AR reports (balances, collections, summaries).
• Maintain filing of invoices and payment records.
• Support audits with AR documentation.
• Ensure AR processes comply with policies and regulatory requirements.
• Assist in strengthening internal controls related to invoicing and collections.

Skills

Accounting basics

Excel proficiency

Stakeholder comm

Attention to detail

Education

Accounting Diploma

Tools

e-invoicing system

Job description

The Malaysian Red Crescent Society (MRCS) invites suitably qualified and motivated candidates to apply for the position of Finance Assistant Officer – Accounts Receivable. This role is responsible for managing e-invoicing, monitoring receivables, coordinating with chapters, and supporting compliance with financial policies and regulatory requirements.

Key Responsibilities

• Prepare, issue, and manage e-invoices for all chapters in accordance with applicable regulations and organizational policies.
• Ensure accuracy of billing details including customer information, amounts, tax, and supporting documents.
• Monitor e-invoice status (issued, validated, rejected, cancelled) and take corrective actions when required.
• Maintain proper documentation and audit trail for all e-invoices issued.

2. Accounts Receivable & Payment Monitoring

• Monitor outstanding receivables and follow up on overdue payments with internal chapters and external parties.
• Update and maintain accounts receivable ageing reports.
• Perform daily or periodic reconciliation between invoices issued and payments received.
• Ensure timely allocation of receipts to the correct accounts and chapters.

3. Chapter Coordination & Support

• Act as the main point of contact for all chapters on billing and e-invoice matters.
• Provide guidance to chapters on invoicing requirements, documentation, and payment procedures.
• Coordinate with chapters to resolve billing discrepancies and payment-related issues.

4. Reporting & Documentation

• Prepare regular Accounts Receivable reports (outstanding balances, collection status, e-invoice summaries).
• Maintain systematic filing of invoices, payment records, and related correspondence.
• Support internal and external audits by providing required AR documentation.

5. Compliance & Internal Control

• Ensure AR processes comply with finance policies, SOPs, and regulatory requirements.
• Assist in strengthening internal controls related to invoicing and collections.
• Highlight potential risks, delays, or irregularities to the Finance Officer / Finance Manager.

6. System & Process Support

• Update transactions accurately in the accounting / finance system.
• Assist in improving AR processes, reporting efficiency, and data accuracy.
• Liaise with IT or system vendors on e-invoice or billing system issues when required.

Qualifications & Requirements

• Certificate in Account, Diploma in Accounting, Finance, Business Administration, or a related field.
• Fresh graduates are encouraged to apply; relevant working experience in Accounts Receivable / Finance will be an added advantage.
• Basic understanding of accounting principles and receivables processes.
• Familiarity with e-invoicing systems is an added advantage.
• Proficient in Microsoft Excel and basic accounting / finance systems.
• Strong attention to detail, well-organized, and able to meet deadlines.
• Good communication skills and ability to coordinate with multiple stakeholders.
• High level of integrity, confidentiality, and professionalism.