Finance Assistant

Dimension Bid Sdn Bhd; Kuala Lumpur; On-site; MYR 48,000 - 64,000; Full time

Job summary

Dimension Bid Sdn Bhd is seeking a Finance Assistant to join our Finance Department and support day-to-day accounting, AP processing, and documentation.

You will verify invoices, prepare payments, handle staff claims, maintain supplier records, and assist with month-end closing and audits.

The role requires a Diploma/Degree in Accounting or related field, 1 year experience, strong Excel skills, attention to detail, and good communication within a team.

Qualifications

• Diploma/Degree in Accounting, Finance, Business Administration or equivalent.
• At least 1 year of experience in Accounts Payable/General accounting.
• Strong Excel skills and data accuracy.
• Good communication and time-management abilities.

Responsibilities

• Verify supplier invoices against supporting documents and approvals.
• Process supplier invoices and payments in the accounting system.
• Handle employee claims and maintain supplier records.
• Assist month-end closing and prepare AP reconciliations.
• Maintain filing and documentation for auditing.
• Support ad-hoc finance tasks as required.

Skills

Attention to detail

Organizational skills

Team player

Communication skills

Education

Diploma/Degree in Accounting, Finance, Business Administration

Tools

Microsoft Excel

Job description

We are looking for a Finance Assistant to join our Finance Department and support day-to-day accounting and payment processing activities. This role will be responsible for invoice and payment processing, employee claims, vendor management, month-end closing support, and maintaining accurate financial records and documentation.

Key Responsibilities:

• Verify supplier invoices against supporting documents and approvals.
• Process supplier invoices accurately and on time in the accounting system.
• Match invoices with purchase orders and delivery documents.
• Follow up on incomplete or outstanding supporting documents.

Payment Processing

• Assist in preparing payment schedules, including withholding tax, sales and service tax.
• Prepare supporting documents for supplier payments.
• Ensure payments are processed according to approved procedures and timelines.

Employee Claims

• Verify staff claims and supporting documents.
• Ensure compliance with company policies and approval requirements.
• Process approved claims for payment.
• Maintain supplier records and master data.
• Respond to supplier enquiries regarding payments and outstanding invoices.
• Reconcile supplier statements and resolve discrepancies.

Month-End Closing Support

• Prepare Accounts Payable (AP) reconciliations.
• Assist in accruals and month-end closing activities.
• Support audit requests and document retrieval.

Filing & Administration

• Maintain proper filing of invoices and payment records.
• Ensure all AP documents are properly archived.
• Assist in continuous improvement of AP processes.

Ad-Hoc Assignments

• Assist the Senior Finance Executive and Senior Finance Manager with ad-hoc assignments and other finance-related tasks as assigned by management.

Requirements:

• Minimum qualification: Diploma/Degree in Accounting, Finance, Business Administration, or equivalent
• At least 1 year of working experience in Accounts Payable/General accounting/Business Administration
• Basic accounting knowledge.
• Attention to detail and accuracy.
• Good organizational skills with ability to meet deadlines.
• Proficient in Microsoft Excel.
• Team player with good communication skills.