Finance and Administration Assistant

Diamond Key International Group; Kuala Lumpur; On-site; MYR 45,000 - 71,000; Full time

Job summary

Diamond Key International Group in Kuala Lumpur seeks a diligent Finance and Administration professional to support supplier invoicing, payroll, records, and reporting. You will process invoices, manage ERP entries, and ensure timely payments while maintaining compliance with internal policies.

The role requires 2–3 years in a multinational context, strong English communication, and meticulous attention to detail.

Qualifications

• 2–3 years working experience in a multi national organisation.
• Minimum qualification - LCCI Intermediate / Diploma In Accounting/Finance and Business Admin
• Strong grasp of financial management concepts and processes
• Good written and spoken English with high attention to detail.

Responsibilities

• Arrange approval of supplier invoices, staff expense claims, and cash advances by delegated authorities.
• Process all supplier invoices and staff expenses into the ERP system.
• Ensure payment vouchers are raised and paid on time (rent, allowances, etc.).
• Process accounts receivable payments and intercompany invoices.
• Perform monthly reporting tasks including bank reconciliation and GL reconciliation.

Skills

Financial management concepts

Attention to detail

Strong work ethic

Communication skills

Time management

Education

LCCI Intermediate / Diploma In Accounting/Finance and Business Admin

Tools

ERP system

HSBCNet

Payroll software

Job description

To provide highly effective supporting finance and administration functions within DKIT, the SEA and IBD region, which together with the necessary professional competencies and skills will support achievement of the business operational goals of the region.

What You'll Do

Finance and Accounts

• Arrange approval of supplier invoices, staff expense claims, and cash advance by delegated authorities
• Process all supplier invoices, staff expense, cash advance into ERP system
• Ensure recurring payment vouchers are raised and paid on time e.g. fixed allowances forming part of employee remuneration or entitlements, hire purchase instalment, office rental etc.
• Sort invoices and expense claims that are up for payment
• Process cheques and HSBCNet ACH payments posting in ERP system
• Update supplier on payment status and payment confirmation
• Process Purchase Order Requisition for non-chargeable items such as fixed assets and expense
• Ensure all filing is done in a timely and accurate manner, maintain records of company transactions according to standard procedures/forms
• Process all accounts receivable payment
• Process all intercompany invoices into ERP system
• Process Purchase Order Requisition for non-chargeable items such as fixed assets and expense
• Perform financial document scanning function that form the finance and accounts archive
• Perform any other accounts related duties that the company may assign from time to time according to agreed deadlines (Monthly Reporting such as time writing report, bank reconciliation, GL reconciliation, Intercompany balance confirmation etc.)

Administration

• Monitoring Accounts-MY mailbox
• Answer incoming call, deal with walk-in queries and in-house guest in first instance, and direct to hosting company event where relevant
• Arrange for staff flight bookings and hotel accommodation according to company policy and approved requisition.
• Administration travelling to bank, post office, government agencies etc.
• Manage office premise maintenance
• Office supplies inventory focal
• Perform any other administrative related duties that the company may assign from time to time.
• Manage business postal and courier
• Manage company end to end payroll requirement and ensure all relevant statutory requirements will be met.
• E-Invoicing

Key Success Indicators

• Timely and accurate processing of all supplier invoices and staff expense claims
• Timely and accurate processing of all customer payments
• Timely and accurate processing of monthly payroll
• Ensure all invoices and expense claims to assess and approve within limit and ensure service levels are met
• Timeliness of payments, ensure there are no overdue accounts attracting late fees and interest penalties
• Compliance with DKIG policies
• Compliance with IFRS and Local Tax (if any) requirements as audited from time to time

What We're Looking For

• 2 – 3 years previous working experience in a multi national organisation
• Minimum qualification - LCCI Intermediate / Diploma In Accounting/Finance and Business Admin
• Sound understanding of financial management and accounting concepts and processes
• High energy, clear goal orientation and strong work ethic
• Good communication skills with good command of written and oral English
• Ability to work independently with minimum supervision
• Attention to detail and accuracy
• Ability to meet deadlines
• Excellent organizational skills and the ability to prioritise own workload.