Accounts and Admin Assistant

ADDIPAC (SABAH) SDN. BHD.; Petaling Jaya; On-site; MYR 33,000 - 60,000; Full time

Job summary

ADDIPAC (SABAH) SDN. BHD. is seeking an organized accounting professional to support shipments, AR/AP processes, and admin duties. You will prepare shipping documents, handle invoicing, liaise with vendors, and assist with ERP-based inventory and cost calculations.

Fresh graduates welcome; experience with ERP and Excel is a plus. You will work closely with the finance team to ensure accurate reporting. Strong attention to detail, reliability, and the ability to multi-task under deadlines are

Qualifications

• Diploma/Degree in Accounting, Finance or related field.
• Fresh graduates are encouraged to apply.
• 2-3 years of relevant experience will have an added advantage.
• Experience in AP, AR, inventory or reporting is preferred.
• Knowledge of accounting principles and financial reporting.
• Experience handling full set of accounts is an added advantage.
• Proficient in Microsoft Excel.
• Experience with ERP/accounting systems is an added advantage.
• Able to work independently, multitask and meet deadlines.
• Good communication and interpersonal skills.

Responsibilities

• Coordinate shipments, deliveries and cargo status.
• Prepare shipping documents such as invoices and packing lists.
• Liaise with forwarders and internal teams on shipment matters.
• Handle shipment issues such as delays, damages and shortages.
• Calculate landed costs and update inventory transactions in the ERP system.
• Prepare long outstanding AR reports.
• Prepare customer incentive credit notes for approval.
• Maintain proper filing of invoices, receipts and credit notes.
• Ensure invoices/DOs are properly stamped and signed.
• Process supplier, creditor, expenses and petty cash invoices in the accounting system.
• Prepare monthly outstanding payment reports for approval.
• Prepare payment entries, vouchers and payment knock-offs.
• Issue cheques for approved payments.
• Monitor recurring monthly expenses and payment schedules.
• Maintain payment and cheque tracking records.
• Liaise with suppliers/vendors and maintain proper AP filing for audit purposes.
• Arrange courier and document deliveries to branch offices.
• Handle sales commission and incentive calculations for submission to HR.
• Assist with event coordination, including invitations, customer lists and related documents.
• Provide support to the supervisor and team when required.
• Perform other duties and tasks assigned by Management.

Skills

Microsoft Excel

ERP/accounting systems

Communication skills

Multitasking

Deadline-oriented

Education

Diploma/Degree in Accounting, Finance or related field

Tools

ERP/accounting systems

Job description

Coordinate shipments, deliveries and cargo status.

Prepare shipping documents such as invoices and packing lists.

Liaise with forwarders and internal teams on shipment matters.

Handle shipment issues such as delays, damages and shortages.

Calculate landed costs and update inventory transactions in the ERP system.

Accounts Receivable (AR)

Prepare long outstanding AR reports.

Prepare customer incentive credit notes for approval.

Maintain proper filing of invoices, receipts and credit notes.

Ensure invoices/DOs are properly stamped and signed.

Accounts Payable (AP)

Process supplier, creditor, expenses and petty cash invoices in the accounting system.

Prepare monthly outstanding payment reports for approval.

Prepare payment entries, vouchers and payment knock-offs.

Issue cheques for approved payments.

Monitor recurring monthly expenses and payment schedules.

Maintain payment and cheque tracking records.

Liaise with suppliers/vendors and maintain proper AP filing for audit purposes.

Other Administrative Responsibilities

Arrange courier and document deliveries to branch offices.

Handle sales commission and incentive calculations for submission to HR.

Assist with event coordination, including invitations, customer lists and related documents.

Provide support to the supervisor and team when required.

Perform other duties and tasks assigned by Management.

Requirements

Diploma/Degree in Accounting, Finance or related field.

Fresh graduates are encouraged to apply.

Candidates with 2-3 years of relevant experience in accounting/finance will have an added advantage.

Experience in AP, AR, inventory or reporting is preferred.

Knowledge of accounting principles and financial reporting.

Experience handling full set of accounts is an added advantage.

Proficient in Microsoft Excel.

Experience with ERP/accounting systems is an added advantage.

Able to work independently, multitask and meet deadlines.

Good communication and interpersonal skills.