Finance and Admin Executive

SEALY ASIA (MALAYSIA) SDN BHD; Shah Alam; On-site; MYR 39,000 - 61,000; Full time

Job summary

SEALY ASIA (MALAYSIA) SDN BHD, based in Shah Alam, seeks an organized Finance & Operations assistant to manage procurement, import documentation, and stock control. You will liaise with suppliers, prepare SKUs and product descriptions, and support showroom finance reconciliation.

The role requires at least 1 year of relevant experience in sales support or accounting, with knowledge of Incoterms and customs procedures. The position offers career growth within Sealy Asia's Malaysian operations.

Qualifications

• Diploma or Bachelor's degree in Accounting, Finance, or Business Administration.
• At least 1 year of experience in sales support and accounting.
• Experience in retail, logistics or furniture industries is highly preferred.
• Strong understanding of Incoterms and customs declaration procedures.
• High accuracy and ability to meet tight reporting deadlines.
• Strong coordination skills to bridge gaps and reconciliation.

Responsibilities

• Prepare purchase orders and import-related documents (bills of lading, invoices, packing list).
• Coordinate with suppliers and forwarders to ensure on-time shipments.
• Monitor stock levels, maintain inventory reports and reconcile counts.
• Maintain vendor price lists and create new SKU descriptions.
• Reconcile daily showroom sales and process invoices, vouchers, and journals.
• Assist with month-end closing and ensure compliance with policies.
• File delivery orders and supplier invoices properly; manage office supplies.

Skills

Incoterms knowledge

Attention to detail

Multitasking

Coordination skills

Education

Diploma or Bachelor's degree in Accounting/Finance/Business Administration

Job description

Prepare purchase orders and import-related documents, including bills of lading, commercial invoices, packing list, customs clearance form (K1).

Coordinate with supplier and forwarder to ensure on-time incoming shipments.

Monitor stock levels and reorder as necessary. Maintain inventory reports and reconcile stock counts.

Maintain vendor price lists. Create new SKU and product description.

Finance

Reconcile daily showroom sales collections against cash, bank, credit cards and e-commerce.

Verify and record invoices, payment vouchers, and journal entries into the system.

Assist with month-end closing.

General

• Manage office supplies (pantry, stationery, etc.)
• File all delivery orders, supplier invoices properly.
• Ensure compliance with company policies and local regulatory standards.
• Other duties as assigned from time to time.

Requirement/Qualification

Education: Diploma or Bachelor’s Degree in Accounting, Finance, or Business Administration.

Experience: At least 1 year of working experience in sales support and accounting role. Experience in retail, logistics or furniture industries is highly preferred.

Good understanding of Incoterms and customs declaration and/or clearance procedures.

Strong attention to detail.

Ability to meet tight reporting deadlines and multitask.

High accuracy in data.

Strong coordination skills to bridge the gap/reconciliation.

Sealy Malaysia was established in Kuala Lumpur in 2002 and is part of Sealy Asia. Sealy Asia was started in 2001 as a joint venture between Sealy Inc. from the USA and Sealy of Australia. Today, Sealy Asia has territorial responsibilities over 11 countries in the region, namely: Hong Kong, Singapore, Taiwan, Malaysia, Indonesia, Philippines, Vietnam, Brunei, Cambodia, Laos and South Korea. The group has 6 established offices in Hong Kong, Singapore, Taipei, Seoul, Kuala Lumpur and Jakarta and distributors/dealers in Vietnam, Cambodia, Brunei and Philippines. The company has grown from strength to strength since 2001 and is now firmly established in the mature economies like Hong Kong, Singapore, Taiwan and Korea as well as growing rapidly in the other countries, like Malaysia, Indonesia and Vietnam.