Finance & Admin Executive (Mandarin speaker)

WOW PEOPLE SDN. BHD.; Petaling Jaya; On-site; MYR 39,000 - 61,000; Full time

Job summary

WOW PEOPLE SDN. BHD. is seeking a diligent finance professional to manage day-to-day accounting, AP/AR, invoicing, and bank reconciliations in Petaling Jaya.

You will collaborate with suppliers and internal teams, maintain stock records, assist monthly closes, and prepare financial reports while ensuring accuracy and compliance. Mandarin communication is a plus for stakeholder liaison.

Join a growing team and contribute to reliable financial operations.

Qualifications

• Diploma or Degree in Accounting, Finance, Business Administration or related field.
• Experience in accounting, finance, or similar role preferred.
• Knowledge of AP, AR, invoicing, bank reconciliation and basic procedures.
• Experience handling inventory/stock records is an advantage.
• Proficient with Microsoft Excel and accounting software.

Responsibilities

• Handle daily accounting transactions and maintain accurate financial records.
• Manage AP and AR, prepare and issue invoices, receipts and vouchers.
• Follow up on payments and maintain payment records.
• Process supplier invoices and arrange payments.
• Perform bank reconciliation and assist monthly closing and reports.
• Liaise with external accountants, auditors, banks, and tax agents as required.
• Maintain stock records, conduct counts, reconcile discrepancies, and manage stock movements.
• Coordinate with suppliers on invoices, deliveries, and documentation.
• Assist with purchasing and general finance/administrative duties.

Skills

AP

AR

Invoicing

Bank reconciliation

Accounting procedures

Numerical skills

Problem solving

Education

Diploma or Degree in Accounting, Finance, or Business Admin

Tools

Microsoft Excel

Accounting software

Job description

Handle daily accounting transactions and maintain accurate financial records.

Manage Accounts Payable (AP) and Accounts Receivable (AR).

Prepare and issue invoices, receipts, payment vouchers, and other accounting documents.

Follow up on outstanding customer payments and maintain proper payment records.

Process supplier invoices and arrange payments.

Perform bank reconciliation and maintain proper supporting documents.

Assist with monthly account closing and preparation of financial reports.

Liaise with external accountants, auditors, tax agents, banks, and other relevant parties when required.

Inventory & Stock Management

Maintain accurate records of stock movement (stock in and stock out).

Monitor inventory levels and update stock records accordingly.

Conduct regular physical stock counts and reconcile against system/recorded balances.

Investigate and report any stock discrepancies.

Maintain proper documentation for stock receiving, issuance, transfers, and adjustments.

Administration

Handle general office administration and documentation.

Maintain proper filing of finance, inventory, supplier, and company records.

Coordinate with suppliers and vendors on invoices, payments, deliveries, and documentation.

Assist with purchasing and other administrative matters when required.

Perform other finance and administrative duties assigned by management.

Requirements

Diploma or Degree in Accounting, Finance, Business Administration, or a related field.

Previous experience in accounting, finance, or a similar role is preferred.

Good knowledge of AP, AR, invoicing, bank reconciliation, and basic accounting procedures.

Experience handling inventory or stock records will be an advantage.

Proficient in Microsoft Excel and accounting software.

Able to communicate in Mandarin to liaise with Mandarin-speaking stakeholders.

Detail-oriented, organised, responsible, and able to work independently.

Good numerical and problem-solving skills.