Factory Admin

Ichia Technologies, INC.; Kulim; Sur place; MYR 28 000 - 50 000; Plein temps

Résumé du poste

Ichia Technologies, INC. is seeking an administrative support role to assist daily factory operations and management activities.

You will prepare, update, and maintain operational records, coordinate with internal departments and external stakeholders, and ensure timely completion of tasks. The role involves preparing reports, supporting management reporting, and organizing meetings and training sessions in a fast-paced manufacturing environment.

Qualifications

• Strong organizational, coordination, and multitasking skills.
• Excellent written and verbal communication abilities.
• Ability to follow detailed procedures and maintain accurate records.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint).
• Good teamwork and ability to work independently with minimal supervision.

Responsabilités

• Assist with daily factory operations, administrative, and management activities.
• Prepare, maintain, and update operational records, reports, and documentation.
• Coordinate with internal departments and external stakeholders to ensure smooth operations.
• Monitor operational schedules and follow up to ensure timely completion of assigned tasks.
• Prepare reports, spreadsheets, presentations, and other management documents as required.
• Support management reporting and assist in manufacturing and production process improvement initiatives where applicable.
• Process operational documentation accurately and maintain proper filing and record-keeping systems.
• Follow up on outstanding tasks and coordinate with relevant personnel to ensure timely closure.
• Ensure compliance with company policies, procedures, and documentation standards.
• Assist in organizing meetings, training sessions, factory activities, and other operational events.
• Handle general correspondence, communication, and administrative matters.
• Provide administrative support to production, warehouse, HR, and other relevant departments when required.
• Perform any other duties and responsibilities assigned by the Manager.
• Proficiency in Mandarin/Chinese is preferred.

Connaissances

Organizational skills

Multitasking

Communication skills

Mandarin/Chinese

Outils

Microsoft Excel

Microsoft Word

PowerPoint

Description du poste

• Assist with daily factory operations, administrative, and management activities.
• Prepare, maintain, and update operational records, reports, and documentation.
• Coordinate with internal departments and external stakeholders to ensure smooth operations.
• Monitor operational schedules and follow up to ensure timely completion of assigned tasks.
• Prepare reports, spreadsheets, presentations, and other management documents as required.
• Support management reporting and assist in manufacturing and production process improvement initiatives where applicable.
• Process operational documentation accurately and maintain proper filing and record-keeping systems.
• Follow up on outstanding tasks and coordinate with relevant personnel to ensure timely closure.
• Ensure compliance with company policies, procedures, and documentation standards.
• Assist in organizing meetings, training sessions, factory activities, and other operational events.
• Handle general correspondence, communication, and administrative matters.
• Provide administrative support to production, warehouse, HR, and other relevant departments when required.
• Perform any other duties and responsibilities assigned by the Manager.
• Good organizational, coordination, and multitasking skills.
• Strong attention to detail and accuracy.
• Good verbal and written communication skills.
• Basic analytical, problem-solving, and reporting abilities.
• Good computer literacy, particularly in Microsoft Office (Excel, Word, PowerPoint).
• Ability to work independently with minimal supervision.
• Ability to work effectively as part of a team.
• Good time-management and follow-up skills.
• Ability to work in a fast-paced manufacturing environment.
• Proficiency in Mandarin/Chinese is preferred.