Factory Admin

Ichia Technologies, INC.; Kulim; On-site; MYR 33,000 - 61,000; Full time

Job summary

Ichia Technologies, INC. is seeking an organized and proactive Administrative and Operations Assistant in Kulim, Malaysia. You will assist with daily factory operations, prepare and maintain records, coordinate with internal departments and external stakeholders, and support management reporting and process improvement initiatives.

Strong MS Office skills, attention to detail, and the ability to work independently in a fast-paced environment are essential, with Mandarin/Chinese preferred.

Qualifications

• Experience in administrative and operations support.
• Proficiency with MS Office and data reporting.
• Strong communication and organizational skills.

Responsibilities

• Assist with daily factory operations, administrative, and management activities.
• Prepare, maintain, and update operational records, reports, and documentation.
• Coordinate with internal departments and external stakeholders to ensure smooth operations.
• Monitor operational schedules and follow up to ensure timely completion of assigned tasks.
• Prepare reports, spreadsheets, presentations, and other management documents as required.
• Support management reporting and assist in manufacturing and production process improvement initiatives where applicable.

Skills

Organizational skills

Coordination

Multitasking

Attention to detail

Communication

Microsoft Office

Teamwork

Independent working

Time management

Adaptability

Problem solving

Analytical thinking

Mandarin/Chinese

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

• Assist with daily factory operations, administrative, and management activities.
• Prepare, maintain, and update operational records, reports, and documentation.
• Coordinate with internal departments and external stakeholders to ensure smooth operations.
• Monitor operational schedules and follow up to ensure timely completion of assigned tasks.
• Prepare reports, spreadsheets, presentations, and other management documents as required.
• Support management reporting and assist in manufacturing and production process improvement initiatives where applicable.
• Process operational documentation accurately and maintain proper filing and record-keeping systems.
• Follow up on outstanding tasks and coordinate with relevant personnel to ensure timely closure.
• Ensure compliance with company policies, procedures, and documentation standards.
• Assist in organizing meetings, training sessions, factory activities, and other operational events.
• Handle general correspondence, communication, and administrative matters.
• Provide administrative support to production, warehouse, HR, and other relevant departments when required.
• Perform any other duties and responsibilities assigned by the Manager.
• Good organizational, coordination, and multitasking skills.
• Strong attention to detail and accuracy.
• Good verbal and written communication skills.
• Basic analytical, problem-solving, and reporting abilities.
• Good computer literacy, particularly in Microsoft Office (Excel, Word, PowerPoint).
• Ability to work independently with minimal supervision.
• Ability to work effectively as part of a team.
• Good time-management and follow-up skills.
• Ability to work in a fast-paced manufacturing environment.
• Proficiency in Mandarin/Chinese is preferred.