Facility & Office Management Executive

Mettler-Toledo International, Inc; Petaling Jaya; On-site; MYR 67,000 - 100,000; Full time

Benefits offered by this job

1.5 months contractual bonus

Global exposure

Career development

Medical and dental benefits

Job summary

METTLER TOLEDO is seeking a Facilities Executive to oversee daily office operations, ensure a safe, efficient workspace, and coordinate maintenance with vendors in Petaling Jaya. The role emphasizes compliance with health, safety, and environmental regulations.

You will manage HVAC, electrical, plumbing, and security systems, handle office services like pantry and reception, and plan events while delivering excellent service to internal stakeholders and clients.

Qualifications

• Bachelor’s degree in Facilities Management, Business Administration, Office Management, or related field.
• 2–3 years of facilities management experience; fresh graduates may apply.
• Knowledge of building systems, maintenance procedures, and safety regulations.

Responsibilities

• Oversee daily facilities operations, ensuring cleanliness and full functionality.
• Coordinate maintenance with external vendors and contractors.
• Ensure compliance with health, safety, and emergency regulations.
• Manage office services, pantry, reception, and meeting room logistics.
• Organize company events and conferences.
• Serve as contact for clients and visitors, addressing issues.

Skills

Facilities management

Vendor management

Health & safety

Office management

Communication

Organizational skills

Problem-solving

Education

Bachelor’s degree in Facilities Management, Business Administration, Office Management, or a related field

Tools

Facilities management software

Job description

About Mettler Toledo

METTLER TOLEDO is a global leader in precision instruments and services. We are renowned for innovation and quality across laboratory, process analytics, industrial, product inspection, and retailing applications. Our sales and service network is one of the most extensive in the industry. Our products are sold in more than 140 countries, and we have a direct presence in approximately 40 countries. For more information, please visit www.mt.com.

Our Opening and Your Responsibilities

The Facilities Executive is responsible for overseeing and managing the day-to-day operations of facilities, ensuring that the environment is safe, efficient, and conducive to work. This role involves administering maintenance activities, coordinating with vendors, and implementing strategies to improve facility operations. The Facilities Executive also ensures compliance with health, safety, and environmental regulations.

Facility Management

• Oversee daily operations of office facilities, ensuring they are clean, well-maintained, and fully operational.
• Oversee the maintenance, repair, and operation of all building systems, including Heating Ventilation Air Condition (HVAC), electrical, plumbing, and security systems.
• Schedule regular inspections to ensure the facility is clean, safe, and well-maintained.

Vendor Management

• Coordinate with external vendors and contractors for maintenance and repair services.
• Negotiate contracts, monitor performance, and ensure timely completion of projects.
• Address any service issues effectively.

Health, Safety, and Emergency Response

• Ensure compliance with health and safety regulations, including fire safety, emergency procedures, and workplace ergonomics.
• Conduct regular safety inspections and audits, addressing any potential hazards.
• Developing and implementing emergency response plans
• Provide training to employees on health, safety and emergency procedures.

Office Services

• Oversee the provision of essential office services, including pantry, reception, and meeting room management.
• Manage the procurement and inventory of office supplies and equipment.
• Ensure a high standard of customer service to internal stakeholders

Event Planning

• Organizing company events, meetings, and conferences.
• Coordinating logistics and materials for events.

Customer and Client Relations

• Act as a point of contact for clients and visitors, providing excellent customer service.
• Address and resolve any office-related issues or complaints.

What You Need to Succeed

Mandatory:

• Bachelor’s degree in Facilities Management, Business Administration, Office Management, or a related field.
• Minimum of 2 to 3 years of experience in facilities management or a similar role. Fresh graduates are also encouraged to apply.
• Strong knowledge of building systems, maintenance procedures, and safety regulations.
• Excellent organizational, problem-solving, and multitasking skills.
• Proficiency in facilities management software and tools.
• Excellent communication and interpersonal skills.
• Team player, able to work effectively with all levels and resourceful to creative solutions. Able to take initiative and work independently.

Working Conditions:

• May require occasional evening or weekend work, depending on the needs of the facility and event planning.
• Ability to respond to emergency situations outside of regular work hours.

Our Offer to You

• 1.5 months contractual bonus
• Global exposure
• Career development
• Medical and dental benefits

Equal Opportunity Employment

We promote equal opportunity worldwide and value diversity in our teams in terms of business background, area of expertise, gender and ethnicity. For more information on our commitment to Sustainability, Diversity and Equal Opportunity please visit us here.