Facilities Procurement Specialist - Admin & Vendor Relations

PwC Malaysia; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

PwC Malaysia is seeking a Facilities & Service Procurement Administrator to support procurement activities for office facilities and services, helping to source vendors, evaluate options, issue POs, and maintain records to ensure cost-effective operations.

The ideal candidate has 1–2 years in procurement administration, familiarity with Oracle, strong organizational and communication skills, and the ability to manage multiple tasks under deadlines in a dynamic team.

Qualifications

• 1–2 years of procurement administration experience.
• Familiarity with Oracle procurement software.
• Strong organizational skills and attention to detail.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Assist in sourcing, evaluating, and selecting vendors for facilities needs.
• Process procurement requests, issue purchase orders, and maintain records.
• Coordinate with stakeholders and suppliers for timely delivery.
• Monitor supplier performance and assist in contract renewals.
• Support procurement strategies to optimize cost and delivery timelines.
• Maintain procurement documentation, invoices, contracts and correspondence.
• Coordinate with Finance for timely payment of supplier invoices.
• Organize procurement-related meetings and audits as needed.
• Contribute to governance and internal control improvements.

Skills

Vendor management

Organizational skills

Communication

Multitasking

Tools

Oracle system

Job description

PwC Malaysia is seeking a Facilities & Service Procurement Administrator to support procurement activities for office facilities and services, helping to source vendors, evaluate options, issue POs, and maintain records to ensure cost-effective operations.

The ideal candidate has 1–2 years in procurement administration, familiarity with Oracle, strong organizational and communication skills, and the ability to manage multiple tasks under deadlines in a dynamic team.