Administrative - Procurement

PwC Malaysia; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

PwC Malaysia is seeking a Facilities & Service Procurement Administrator to support procurement activities for office facilities and services, helping to source vendors, evaluate options, issue POs, and maintain records to ensure cost-effective operations.

The ideal candidate has 1–2 years in procurement administration, familiarity with Oracle, strong organizational and communication skills, and the ability to manage multiple tasks under deadlines in a dynamic team.

Qualifications

• 1–2 years of procurement administration experience.
• Familiarity with Oracle procurement software.
• Strong organizational skills and attention to detail.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Assist in sourcing, evaluating, and selecting vendors for facilities needs.
• Process procurement requests, issue purchase orders, and maintain records.
• Coordinate with stakeholders and suppliers for timely delivery.
• Monitor supplier performance and assist in contract renewals.
• Support procurement strategies to optimize cost and delivery timelines.
• Maintain procurement documentation, invoices, contracts and correspondence.
• Coordinate with Finance for timely payment of supplier invoices.
• Organize procurement-related meetings and audits as needed.
• Contribute to governance and internal control improvements.

Skills

Vendor management

Organizational skills

Communication

Multitasking

Tools

Oracle system

Job description

Job Description & Summary

As a Facilities & Service Procurement Administrator at PwC Malaysia, you will play a key support role in managing the procurement activities related to office facilities and services. You will assist the procurement team in ensuring timely and cost-effective sourcing, contract management, and supplier coordination to maintain optimal workplace environments and service delivery standards.

Line of Service

Internal Firm Services

Specialism

IFS - Operations

Management Level

Administrative

Key Responsibilities

• Assist in sourcing, evaluation, and selection of vendors and service providers for facilities-related needs such as office maintenance, cleaning, security, catering, and office supplies.
• Process procurement requests, prepare purchase orders (POs), and maintain accurate procurement records in compliance with PwC policies and procedures.
• Coordinate with internal stakeholders and suppliers to ensure smooth delivery and fulfillment of facilities and service requirements.
• Monitor supplier performance, maintain vendor databases, and assist in contract renewals and compliance tracking.
• Support the Facilities & Service Procurement Manager in executing procurement strategies to optimize cost, quality, and delivery timelines.
• Maintain procurement documentation, including invoices, contracts, and correspondence, and assist in preparing reports as required.
• Follow up on payment processing in coordination with Finance & Accounts to ensure timely settlement of supplier invoices.
• Help organize procurement-related meetings, vendor visits, and audits as needed.
• Contribute to continuous improvement initiatives and support compliance with corporate governance and internal control standards.

Preferred Skills And Experience

• At least 1–2 years of experience in procurement administration, preferably in facilities management or office services.
• Familiarity with procurement software – Oracle system.
• Good organizational skills with strong attention to detail and ability to manage multiple tasks simultaneously.
• Effective communication and interpersonal skills to liaise with vendors and internal teams.
• Basic understanding of contract management and procurement best practices.
• Ability to work independently and collaboratively in a fast-paced environment.
• Professionalism, integrity, and discretion in handling confidential information.

Mandatory Requirements

Government Clearance Required: Yes

Work Visa Sponsorship Accepted: No