Facilities Operations & Administration Lead

Methodist College Kuala Lumpur; Kuala Lumpur; On-site; MYR 56,000 - 78,000; Full time

Job summary

Methodist College Kuala Lumpur (MCKL) is seeking a proactive Facilities Administrator to provide organised administrative and operational support for the Estate Management Department. You will coordinate maintenance, liaise with contractors and service providers, and help ensure smooth day-to-day facilities operations on campus.

The role requires a diploma or degree in related fields and 5–6 years of relevant experience.

Qualifications

• Diploma or degree in Business Administration, Facilities Management, Property Management, or related field.
• Minimum 5–6 years of relevant administrative or facilities experience.
• Detail-oriented, responsible and proactive in handling tasks.
• Experience coordinating with contractors, suppliers, or service providers is an advantage.
• Good organisational, coordination and follow-up skills.
• Proficient in Microsoft Office applications, especially Word and Excel.

Responsibilities

• Provide day-to-day administrative and coordination support to the Estate Management Department.
• Manage and maintain departmental records, correspondence, reports, databases, and documentation.
• Coordinate and follow up on maintenance and facilities related work requests.
• Liaise with contractors, suppliers, service providers, and internal departments on maintenance and facilities matters.
• Support procurement and purchasing activities, including quotations, purchase requisitions and purchase orders, and processing invoices.
• Maintain accurate records of service contracts, licenses, certificates, inspections, asset registers, and other compliance documentation.
• Assist with monitoring departmental budgets and expenditure records.
• Prepare reports, presentations, meeting minutes, work schedules, and other management documentation.
• Provide administrative and logistical support for College events, activities, and facilities arrangements.
• Assist with health, safety, emergency response, and other facilities-related initiatives.
• Monitor outstanding facilities requests and proactively follow up with relevant parties to ensure issues are resolved within the required timeframe.
• Maintain effective communication with staff, contractors, service providers, and other stakeholders.

Skills

Detail-oriented

Organised

Proactive

Communication skills

Education

Diploma or Degree in Business Administration, Facilities Management, Property Management

Tools

Microsoft Word

Microsoft Excel

Job description

Methodist College Kuala Lumpur (MCKL) is seeking a proactive Facilities Administrator to provide organised administrative and operational support for the Estate Management Department. You will coordinate maintenance, liaise with contractors and service providers, and help ensure smooth day-to-day facilities operations on campus.

The role requires a diploma or degree in related fields and 5–6 years of relevant experience.