Facilities Coordinator (M&E)

CBRE Asia Pacific; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

CBRE Asia Pacific in Kuala Lumpur is seeking a Facilities Coordinator (Technical) to coordinate with clients, vendors and contractors, ensuring work orders are completed efficiently.

You will support property managers with repairs and investment plans, review work orders and schedules, and identify opportunities to optimize operations. A Diploma or Degree in engineering/building maintenance and 4+ years FM experience are preferred.

Qualifications

• Diploma/degree in engineering/building maintenance or related field.
• Minimum 4 years of facilities management/coordination experience.
• Strong understanding of processes, procedures, systems within the role.
• Ability to communicate complex content clearly, concisely.
• Advanced skills in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Point of contact for escalated communications between landlord, tenants, and service providers, ensuring procedures are understood.
• Allocate work orders and schedule repairs from requests.
• Review data from work order reports and present performance updates to management.
• Review all work orders, proposals, and paperwork from vendors for accuracy and compliance.
• Inspect rooms and furniture to identify repair or renovation needs.
• Address minor malfunctions in office equipment.
• Research new services and appliances to improve operations.
• Analyze data to solve complex problems and suggest new techniques.
• Impact team performance and coordinate with related teams.
• Suggest process improvements to boost efficiency.

Education

Diploma / Degree in Engineering and Building Maintenance related

Tools

Microsoft Office

Job description

Role type

Full-time

Areas of Interest

Engineering/Maintenance, Facilities Management

Location(s)

Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia

About The Role

As a CBRE Facilities Coordinator (Technical), you'll oversee team activities that coordinate with clients, vendors, and contractors to make sure work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do

• Point of contact for escalated communications between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.
• Allocate work orders and schedule repairs from requests.
• Review data from work order reports and create and present performance and progress status reports to management.
• Review all work orders, proposals, department files, and other paperwork submitted by vendors for accuracy and compliance.
• Check rooms and furniture to identify needs for repairs or renovations.
• Fix minor malfunctions in office equipment.
• Research new services and appliances to facilitate operations.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You’ll Need:

• Min Diploma / Degree in Engineering and Building Maintenance related.
• At least 4 years working experience in facilities management/ coordination.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicates unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.