Facilities Administrator

Methodist College Kuala Lumpur; Kuala Lumpur; On-site; MYR 56,000 - 78,000; Full time

Job summary

Methodist College Kuala Lumpur (MCKL) is seeking a proactive Facilities Administrator to provide organised administrative and operational support for the Estate Management Department. You will coordinate maintenance, liaise with contractors and service providers, and help ensure smooth day-to-day facilities operations on campus.

The role requires a diploma or degree in related fields and 5–6 years of relevant experience.

Qualifications

• Diploma or degree in Business Administration, Facilities Management, Property Management, or related field.
• Minimum 5–6 years of relevant administrative or facilities experience.
• Detail-oriented, responsible and proactive in handling tasks.
• Experience coordinating with contractors, suppliers, or service providers is an advantage.
• Good organisational, coordination and follow-up skills.
• Proficient in Microsoft Office applications, especially Word and Excel.

Responsibilities

• Provide day-to-day administrative and coordination support to the Estate Management Department.
• Manage and maintain departmental records, correspondence, reports, databases, and documentation.
• Coordinate and follow up on maintenance and facilities related work requests.
• Liaise with contractors, suppliers, service providers, and internal departments on maintenance and facilities matters.
• Support procurement and purchasing activities, including quotations, purchase requisitions and purchase orders, and processing invoices.
• Maintain accurate records of service contracts, licenses, certificates, inspections, asset registers, and other compliance documentation.
• Assist with monitoring departmental budgets and expenditure records.
• Prepare reports, presentations, meeting minutes, work schedules, and other management documentation.
• Provide administrative and logistical support for College events, activities, and facilities arrangements.
• Assist with health, safety, emergency response, and other facilities-related initiatives.
• Monitor outstanding facilities requests and proactively follow up with relevant parties to ensure issues are resolved within the required timeframe.
• Maintain effective communication with staff, contractors, service providers, and other stakeholders.

Skills

Detail-oriented

Organised

Proactive

Communication skills

Education

Diploma or Degree in Business Administration, Facilities Management, Property Management

Tools

Microsoft Word

Microsoft Excel

Job description

Methodist College Kuala Lumpur (MCKL) is looking for a Facilities Administrator who is organised, proactive, and detail-oriented, with a passion for providing efficient administrative and operational support. The successful candidate will play a key role in coordinating facilities and maintenance activities, supporting contractors and service providers, and ensuring the smooth day-to-day operation of the College’s facilities.

Why should you join us?

Strategic location – next to public transportation (Tun Sambanthan Monorail Station)

Career growth and hands-on operational learning

What you will bedoing:

• Provide day-to-day administrative and coordination support to the Estate Management Department.
• Manage and maintain departmental records, correspondence, reports, databases, and documentation.
• Coordinate and follow up on maintenance and facilities related work requests.
• Liaise with contractors, suppliers, service providers, and internal departments on maintenance and facilities matters.
• Support procurement and purchasing activities, including obtaining quotations, preparing purchase requisitions and purchase orders, and processing invoices.
• Maintain accurate records of service contracts, licenses, certificates, inspections, asset registers, and other compliance documentation.
• Assist with monitoring departmental budgets and expenditure records.
• Prepare reports, presentations, meeting minutes, work schedules, and other management documentation.
• Provide administrative and logistical support for College events, activities, and facilities arrangements.
• Assist with health, safety, emergency response, and other facilities-related initiatives.
• Monitor outstanding facilities requests and proactively follow up with relevant parties to ensure issues are resolved within the required timeframe.
• Maintain effective communication with staff, contractors, service providers, and other stakeholders.

Who we are looking for:

• Diploma or Degree in Business Administration, Facilities Management, Property Management, or a related field.
• Minimum 5–6 years of relevant administrative or facilities experience.
• Detail-oriented, responsible, and proactive in handling tasks.
• Experience in coordinating with contractors, suppliers, or service providers is an advantage.
• Good organisational, coordination, and follow-up skills.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications, especially Word and Excel.
• Able to manage multiple tasks and work independently.

Only shortlisted candidates will be called for interview.

Websites: www.mckl.edu.my