Facilities Coordinator (M&E)

CBRE Group, Inc.; Kuala Lumpur; On-site; MYR 50,000 - 90,000; Full time

Job summary

CBRE Group, Inc. is seeking a capable Facilities Coordinator (Technical) in Kuala Lumpur to oversee cross-functional activities with clients, vendors and contractors, ensuring work orders are completed on time and to specification.

You will coordinate repairs, review work order data, and prepare performance reports for management while maintaining accurate vendor documentation and seeking improvements to current processes to boost team efficiency.

Qualifications

• Diploma or degree in engineering or building maintenance.
• Minimum 4 years in facilities management/ coordination.
• Strong knowledge of processes, procedures, systems in the role.
• Proficient in Microsoft Office.
• Excellent organizational and analytical skills.

Responsibilities

• Act as the point of contact for escalated communications between landlord, tenants, and service providers.
• Allocate work orders and schedule repairs from requests.
• Review work order data and present performance and progress reports to management.
• Review all vendor paperwork for accuracy and compliance.
• Inspect rooms and furniture to identify repair or renovation needs.
• Inspect and fix minor malfunctions in office equipment.
• Research new services and appliances to improve operations.
• Analyze data to solve complex problems and suggest new techniques.
• Support and coordinate with related teams to improve efficiency.
• Suggest process improvements to enhance team efficiency.

Skills

Communication

Analytical thinking

Facilities management

Coordination

Education

Diploma/ Degree in Engineering or Building Maintenance

Tools

Microsoft Office

Job description

About the Role:

As a CBRE Facilities Coordinator (Technical), you'll oversee team activities that coordinate with clients, vendors, and contractors to make sure work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Point of contact for escalated communications between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.


• Allocate work orders and schedule repairs from requests.


• Review data from work order reports and create and present performance and progress status reports to management.


• Review all work orders, proposals, department files, and other paperwork submitted by vendors for accuracy and compliance.


• Check rooms and furniture to identify needs for repairs or renovations.


• Fix minor malfunctions in office equipment.


• Research new services and appliances to facilitate operations.


• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.


• Impact own team and other teams whose work activities are closely related.


• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You’ll Need:

• Min Diploma / Degree in Engineering and Building Maintenance related.


• At least 4 years working experience in facilities management/ coordination.


• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.


• Ability to evaluate and communicates unusual and/or complex content in a concise and logical way.


• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.


• Organizational skills with an advanced inquisitive mindset.


• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.