Urgent Hiring: Facilities Coordinator

CBRE Group, Inc.; Petaling Jaya; On-site; MYR 536,000 - 804,000; Full time

Job summary

CBRE Group, Inc. is seeking a Facilities Coordinator to support clients, vendors, and contractors in completing facility tasks and work orders. The role focuses on operations support to Property Managers, ensuring repairs and investment plans are executed efficiently.

Ideal candidates have a degree in Engineering or Facilities Management and at least two years of related experience, plus strong MS Office skills and basic math ability. This position is based in Malaysia, Selangor, Petaling Jaya.

Qualifications

• Degree in Engineering or Facilities Management required.
• Minimum 2 years in facilities industry or equivalent experience.
• Proven communication and interpersonal skills for client interactions.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Basic math skills for calculating figures.

Responsibilities

• Coordinate with clients, vendors, and contractors to complete work orders and facility tasks.
• Acknowledge inquiries and collect/work orders from clients.
• File and maintain work orders, proposals, and department paperwork.
• Monitor activities outside the building including waste disposal and recycling where applicable.
• Follow procedures and reporting formats with clear communication.
• Provide information and respond to routine inquiries or complaints.

Skills

Communication

Organizational skills

Basic math

Education

Bachelor's degree in Engineering / Facilities Management

2 years facilities industry experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need:

• Min Degree in Engineering / Facilities Management with at least 2 years of job-related experience in facilities industry.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.