Export Sales Assistant (Fresh Grads OK)

Reeracoen Recruitment; Kuala Lumpur; On-site; MYR 33,000 - 56,000; Full time

Job summary

Reeracoen Recruitment is seeking an Export Sales Assistant in Kuala Lumpur to support the Export Sales Department with administrative duties and data processing. You will enter sales contracts, proforma invoices, and customer orders into the ERP/database, while ensuring accuracy of pricing, terms, and delivery schedules.

You will consolidate monthly sales data, generate reports for senior management, and track export/import statistics to monitor market movements and regional shipping trends.

Qualifications

• Experience in export/sales administration preferred.
• Strong data entry and reporting skills.
• Ability to liaise between sales and production.

Responsibilities

• Input sales contracts, proforma invoices, and orders into ERP/DB.
• Review terms, pricing, payment terms, and delivery schedules for consistency.
• Maintain organized digital records of client correspondence, contracts, and export files.
• Consolidate monthly/quarterly sales data and compile detailed sales reports for management.
• Gather and maintain export/import statistics to track market movements and shipping trends.
• Liaise with plant operations, production scheduling, and warehouse to monitor order fulfillment.

Skills

Sales Administration

Data entry

ERP systems

Analytical skills

Tools

ERP Software

Job description

Job Overview

We are seeking a detail-oriented, organized, and reliable Export Sales Assistant to join our team. In this role, you will provide vital administrative and data processing support to the Export Sales Department. You will be responsible for sales data entry, preparing accurate reporting, tracking trade statistics, and acting as a bridge between the sales team and production units to ensure export orders are processed and delivered smoothly.

Key Responsibilities

1. Sales Administration & Contract Processing
   • Accurately input sales contracts, proforma invoices, and customer orders into the internal ERP/Database system.
   • Review contract terms and trade documentation details to ensure consistency across pricing, payment terms, and delivery schedules.
   • Maintain clean, organized digital records of all client correspondence, contracts, and export files.
2. Reporting & Trade Analytics
   • Consolidate monthly/quarterly sales data and compile detailed Sales Reports for senior management.
   • Gather, extract, and maintain export/import statistics to help track market movements, regional shipping volumes, and sales trends.
   • Assist in monitoring regional sales performance targets and order status tracking.
3. Order Tracking & Production Follow-Up
   • Liaise regularly with plant operations, production scheduling, and warehouse management to monitor order fulfillment status.
   • Track production progress to ensure goods are manufactured on schedule according to client requirements.
   • Flag potential delay risks to Export Sales Executives promptly to facilitate proactive client management.
4. Customer & Operations Liaison Support
   • Coordinate with internal logistics/shipping personnel to ensure required shipping documents (CoO, BL, Packing Lists) align with contract terms.
   • Assist in handling general administrative inquiries from existing global clients or overseas sales representatives.
   • Undertake ad-hoc administrative duties as assigned by the Export Sales Manager.