Executive Support Coordinator

Alvarez & Marsal; Kuala Lumpur; On-site; MYR 42,000 - 64,000; Full time

Job summary

Alvarez & Marsal (A&M) is seeking a detail-oriented Secretariat professional to support Executive Assistants and Managing Directors in a fast-paced environment in Kuala Lumpur. You will coordinate travel, calendar management, and daily office operations while handling sensitive information with discretion.

The role requires a Diploma with at least 3 years of relevant experience, strong organizational skills, and the ability to work independently under tight deadlines.

Qualifications

• Diploma with at least 3 years of relevant experience in a similar role.
• Meticulous, independent and able to multi-task with strong organizational and time-management skills.
• Team player with a will-do and can-do disposition.

Responsibilities

• Arrange and coordinate travel arrangements, including visa, flights and accommodations, ensuring compliance with the latest travel protocols.
• Coordinate internal and external team meetings, both onsite and via online;
• Submit expense claims via our claim system in a timely manner;
• Maintain database of our MDs’ contacts such as the scanning/ entering details of business cards, and keeping contacts up to date;
• Collaborate closely with other Executive Assistants in the region, including providing support during periods of absence;
• Assist in day-to-day general office administration work, including receiving incoming and outgoing mails (mailbox) and parcels, courier and dispatch arrangement;
• Any other administrative support as required.

Skills

Multitasking

Time management

Independent worker

Team player

Education

Diploma with at least 3 years of relevant experience in a similar role

Job description

Alvarez & Marsal (A&M) is seeking a detail-oriented Secretariat professional to support Executive Assistants and Managing Directors in a fast-paced environment in Kuala Lumpur. You will coordinate travel, calendar management, and daily office operations while handling sensitive information with discretion.

The role requires a Diploma with at least 3 years of relevant experience, strong organizational skills, and the ability to work independently under tight deadlines.