Admin Assistant, KL Malaysia

Alvarez & Marsal; Kuala Lumpur; On-site; MYR 42,000 - 64,000; Full time

Job summary

Alvarez & Marsal (A&M) is seeking a detail-oriented Secretariat professional to support Executive Assistants and Managing Directors in a fast-paced environment in Kuala Lumpur. You will coordinate travel, calendar management, and daily office operations while handling sensitive information with discretion.

The role requires a Diploma with at least 3 years of relevant experience, strong organizational skills, and the ability to work independently under tight deadlines.

Qualifications

• Diploma with at least 3 years of relevant experience in a similar role.
• Meticulous, independent and able to multi-task with strong organizational and time-management skills.
• Team player with a will-do and can-do disposition.

Responsibilities

• Arrange and coordinate travel arrangements, including visa, flights and accommodations, ensuring compliance with the latest travel protocols.
• Coordinate internal and external team meetings, both onsite and via online;
• Submit expense claims via our claim system in a timely manner;
• Maintain database of our MDs’ contacts such as the scanning/ entering details of business cards, and keeping contacts up to date;
• Collaborate closely with other Executive Assistants in the region, including providing support during periods of absence;
• Assist in day-to-day general office administration work, including receiving incoming and outgoing mails (mailbox) and parcels, courier and dispatch arrangement;
• Any other administrative support as required.

Skills

Multitasking

Time management

Independent worker

Team player

Education

Diploma with at least 3 years of relevant experience in a similar role

Job description

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands‑on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

How You Will Contribute

You will be responsible for providing secretarial support to Executive Assistants (EAs) and Managing Directors (MDs) assigned to you as well as providing general office support. The successful incumbent must be able to work independently, under tight deadlines and handle a wide variety of administrative matters. In addition, your responsibilities include:

• Arrange and coordinate travel arrangements, including visa, flights and accommodations, ensuring compliance with the latest travel protocols;
• Coordinate internal and external team meetings, both onsite and via online;
• Submit expense claims via our claim system in a timely manner;
• Maintain database of our MDs’ contacts such as the scanning/ entering details of business cards, and keeping contacts up to date;
• Collaborate closely with other Executive Assistants in the region, including providing support during periods of absence;
• Assist in day-to-day general office administration work, including receiving incoming and outgoing mails (mailbox) and parcels, courier and dispatch arrangement;
• Any other administrative support as required.

Qualifications

• Diploma with at least 3 years of relevant experience in a similar role.
• Meticulous, independent and able to multi-task with strong organizational and time-management skills.
• Team player with a will‑do and can‑do disposition.

Your journey at A&M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top‑notch training and on‑the‑job learning opportunities, you can acquire new skills and advance your career.

We prioritize your well‑being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high‑performing and passionate professionals.