Administrative Executive

Private Advertiser; George Town; On-site; MYR 42,000 - 60,000; Full time

Job summary

Private Advertiser in Penang is seeking an Admin & HR Executive to manage day-to-day administrative operations and core HR functions within an SME environment. You will handle end-to-end recruitment, onboarding, payroll, leave management, and policy compliance, while maintaining confidential personnel records and supporting management on disciplinary and performance processes.

The role requires a diploma or degree in HRM or BA and 2–4 years of combined Admin/HR experience, with strong knowledge

Qualifications

• Diploma or Bachelor's Degree in HRM or Business Administration, or equivalent
• 2 to 4 years of hands-on Admin and HR experience in an SME
• Sound knowledge of local Labour Law and Employment Act
• Proficient with HR/Payroll software and MS Office/Google Workspace
• High integrity and ability to handle confidential data

Responsibilities

• Manage end-to-end recruitment: draft JD, post listings, shortlist, coordinate interviews
• Coordinate onboarding: workstations, IT assets, access cards, HR briefings, welcome kits
• Oversee offboarding: exit interviews, clearance, final salary, certificates
• Maintain personnel files and contracts; ensure confidentiality
• Assist in monthly payroll: attendance, OT, allowances, deductions
• Manage leave system: annual, medical, hospitalization, emergency leave
• Process employee claims, medical benefits, insurance
• Ensure HR policies comply with local regulations
• Support grievance procedures and performance tracking
• Oversee general office operations and facilities maintenance

Skills

Interpersonal skills

Communication skills

HR/payroll software

MS Office

Google Workspace

Education

Diploma in HR Management

Bachelor's Degree in Business Administration or HR

Job description

The Admin & HR Executive manages day-to-day administrative operations, core Human Resource functions, employee lifecycle workflows, basic payroll administration, and workplace policy execution within an SME environment.

Key responsibilities

Manage end-to-end recruitment process: draft job descriptions, post listings across portals, shortlist candidates, coordinate and schedule interviews

Coordinate new hire onboarding and orientation: arrange workstations, issue IT assets/access cards, conduct HR briefings, and manage welcome kits

Oversee offboarding workflows: coordinate exit interviews, manage clearance checklists, handle final salary settlements, and issue work certificates

Maintain digital and hardcopy personnel files, confidentiality agreements, employment contracts, and statutory registration records

Assist in monthly payroll processing: verify attendance data, calculate overtime (OT), commissions, allowances, unpaid leave, and deductions

Manage leave management system: track annual, medical, hospitalization, and emergency leave applications/balances

Process employee claims, medical benefits, and insurance policies

Ensure company policies and HR handbooks comply with local labor regulations and employment standards

Support management in handling employee grievance procedures, disciplinary actions, and performance evaluation tracking

Oversee general office operations, pantry management, stationary supplies, and maintenance of office equipment and facilities

About you

Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or equivalent

Minimum 2 to 4 years of hands-on experience handling combined Admin and HR duties in an SME environment

Sound knowledge of local Labor Law, Employment Act, statutory regulations, and HR best practices

Proficient with HR/Payroll software (e.g. MASTER & etc) and MS Office/Google Workspace

High degree of integrity, discretion, and ability to handle sensitive and confidential personal data

Strong interpersonal and communication skills across all organizational levels

Exceptional organizational, multitasking, and conflict-resolution abilities