Executive Secretary to Deputy Director

OPTIMUM INFOSOLUTIONS (M) SDN BHD; Kuala Lumpur; On-site; MYR 36,000 - 54,000; Full time

Job summary

OPTIMUM INFOSOLUTIONS (M) SDN BHD in Kuala Lumpur is seeking an Administrative Assistant to support the Deputy Directors. The role coordinates schedules, meetings, travel, and day-to-day operations while ensuring confidentiality and professional communication.

You will manage calls and emails, prepare documents, arrange venues and travel, maintain calendars, and assist with procurement and records. The position requires a Diploma and at least one year of related experience, strong organisational

Qualifications

• Diploma in Office Management and Technology or equivalent (MQA recognised).
• Preferably 1+ year of related experience.
• Strong organisational and time-management skills with ability to manage multiple priorities.

Responsibilities

• Provide secretarial and administrative support to Deputy Director(s) and the section.
• Coordinate schedules, meetings, travel arrangements and office operations.
• Prepare correspondence, manage calendars, and handle confidential records.
• Arrange travel including visas and accommodations and process related claims.
• Support procurement, invoices and budget activities within departmental processes.
• Maintain visitor records and assist with staff leave and time-off applications.

Skills

Strong organisational skills

Professional communication

Education

Diploma in Office Management and Technology, Executive Secretaryship, Secretarial Science (MQA recognised)

Job description

OPTIMUM INFOSOLUTIONS (M) SDN BHD in Kuala Lumpur is seeking an Administrative Assistant to support the Deputy Directors. The role coordinates schedules, meetings, travel, and day-to-day operations while ensuring confidentiality and professional communication.

You will manage calls and emails, prepare documents, arrange venues and travel, maintain calendars, and assist with procurement and records. The position requires a Diploma and at least one year of related experience, strong organisational