Executive Administrative Assistant to Deputy Directors

Hexamatics Servvcom Sdn Bhd; Kuala Lumpur; On-site; MYR 40,000 - 70,000; Full time

Job summary

Hexamatics Servvcom Sdn Bhd in Kuala Lumpur seeks an organized secretarial professional to support Deputy Directors and the admin team. You will manage calendars, handle correspondence, coordinate appointments, travel, and meetings, and maintain documentation and records with discretion and accuracy.

You will ensure smooth office operations, assist with meetings, events, and project support, and liaise with internal stakeholders to keep information current and well-organized.

Qualifications

• Diploma or equivalent in Office Management and Technology or Secretarial studies.
• Strong organisational skills with ability to manage multiple tasks and deadlines.
• Proven ability to handle confidential information discreetly.
• Excellent written and verbal communication and liaison with staff,

Responsibilities

• Provide efficient secretarial and administrative support to Deputy Directors and the section.
• Coordinate schedules, meetings, travel, and documentation.
• Manage calls, emails, memorandums, and letters for Deputy Directors.
• Arrange meetings, venues, materials, and reminders.
• Maintain Deputy Directors' schedules and deadlines; track outstanding items.
• Support travel arrangements, including claims and itineraries.
• Assist with office operations, document processing, and data updates.
• Review documents for Deputy Director approval and ensure amendments are made promptly.

Skills

Secretarial support

Executive coordination

Diary management

Communication skills

Confidentiality

Education

Diploma in Office Management and Technology

Diploma in Executive Secretaryship

Tools

MS Office

Job description

Hexamatics Servvcom Sdn Bhd in Kuala Lumpur seeks an organized secretarial professional to support Deputy Directors and the admin team. You will manage calendars, handle correspondence, coordinate appointments, travel, and meetings, and maintain documentation and records with discretion and accuracy.

You will ensure smooth office operations, assist with meetings, events, and project support, and liaise with internal stakeholders to keep information current and well-organized.