Executive Secretary & Board Liaison | Admin & Compliance

Vital Heat Treatment Sdn Bhd; Sungai Petani; On-site; MYR 58,000 - 87,000; Full time

Job summary

Vital Heat Treatment Sdn Bhd is seeking an organized Corporate Secretary/Administrative professional to coordinate meetings, prepare agendas, board papers, circular resolutions, reports and minutes.

You will liaise with authorities, external secretarial firms, legal advisers, and internal auditors, while handling statutory/regulatory duties and supporting the CEO with diary management, travel arrangements, and special projects. Confidentiality is essential.

Qualifications

• Diploma/ Degree in Corporate Secretarial, Business Administration, Law or related disciplines.
• ICSA or MAICSA certificate or pursuing studies preferred.
• Proficient in MS Office and corporate secretarial software.

Responsibilities

• Organize, coordinate, and attend meetings; prepare agenda, board papers, resolutions, reports and minutes.
• Coordinate with authorities, external secretarial and legal advisers, and internal/external audit functions.
• Manage statutory, regulatory and internal audit matters; draft reports and follow up on audits.
• Provide executive support to the CEO including diary management, travel arrangements, and project work.
• Maintain a full secretarial/administrative function and uphold confidentiality.

Skills

MS Office

Secretarial software

Mandarin

English

Bahasa Malaysia

Diary management

Education

Corporate Secretarial degree

ICSA/MAICSA candidate

Tools

Corporate secretarial software

Job description

Vital Heat Treatment Sdn Bhd is seeking an organized Corporate Secretary/Administrative professional to coordinate meetings, prepare agendas, board papers, circular resolutions, reports and minutes.

You will liaise with authorities, external secretarial firms, legal advisers, and internal auditors, while handling statutory/regulatory duties and supporting the CEO with diary management, travel arrangements, and special projects. Confidentiality is essential.