Executive Secretary to CEO & Compliance Coordinator

Loyal Group of Companies; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

Loyal Group of Companies in Kuala Lumpur seeks a responsible, detail-oriented professional to provide comprehensive secretarial and administrative support to the CEO, while coordinating company secretarial, licensing, regulatory compliance, and ISO management system matters.

The role requires strong organizational skills, discretion with confidential information, and the ability to manage daily administrative tasks and regulatory requirements.

Qualifications

• Diploma or Bachelor's in Business Administration, Management, Secretarial Studies, or equivalent.
• At least 5 years of relevant experience, preferably supporting senior management and/or compliance.
• Experience in a legal/corporate compliance environment is a plus.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage the CEO’s daily schedule, calendar, meetings, travel, and reminders.
• Handle correspondence, draft replies, and ensure timely follow-ups.
• Prepare, format, and compile reports, letters, and presentations.
• Coordinate meetings, venues, materials, and minutes.
• Maintain filing systems and confidential records; oversee invoices and reimbursements.
• Coordinate with departments on administrative and operational matters and ISO compliance.

Skills

Secretarial

Administrative support

Calendar management

Interpersonal skills

Discretion and integrity

Education

Diploma or Bachelor's in Business Administration/Management/Secretarial Studies

Tools

Microsoft Office

Job description

Loyal Group of Companies in Kuala Lumpur seeks a responsible, detail-oriented professional to provide comprehensive secretarial and administrative support to the CEO, while coordinating company secretarial, licensing, regulatory compliance, and ISO management system matters.

The role requires strong organizational skills, discretion with confidential information, and the ability to manage daily administrative tasks and regulatory requirements.