Secretary - Executive

Vital Heat Treatment Sdn Bhd; Sungai Petani; On-site; MYR 58,000 - 87,000; Full time

Job summary

Vital Heat Treatment Sdn Bhd is seeking an organized Corporate Secretary/Administrative professional to coordinate meetings, prepare agendas, board papers, circular resolutions, reports and minutes.

You will liaise with authorities, external secretarial firms, legal advisers, and internal auditors, while handling statutory/regulatory duties and supporting the CEO with diary management, travel arrangements, and special projects. Confidentiality is essential.

Qualifications

• Diploma/ Degree in Corporate Secretarial, Business Administration, Law or related disciplines.
• ICSA or MAICSA certificate or pursuing studies preferred.
• Proficient in MS Office and corporate secretarial software.

Responsibilities

• Organize, coordinate, and attend meetings; prepare agenda, board papers, resolutions, reports and minutes.
• Coordinate with authorities, external secretarial and legal advisers, and internal/external audit functions.
• Manage statutory, regulatory and internal audit matters; draft reports and follow up on audits.
• Provide executive support to the CEO including diary management, travel arrangements, and project work.
• Maintain a full secretarial/administrative function and uphold confidentiality.

Skills

MS Office

Secretarial software

Mandarin

English

Bahasa Malaysia

Diary management

Education

Corporate Secretarial degree

ICSA/MAICSA candidate

Tools

Corporate secretarial software

Job description

Organizing, coordinating, and attending Meetings and preparing agenda, board papers, circular resolutions, reports, and minutes of meeting timely.

Liaising and coordinating with the relevant authorities, external company secretarial firm, external legal advisers, and internal/external audit function, as required from time to time as well as assisting in the preparation of reports.

Managing, handling, assisting, and/or overseeing all statutory, regulatory, and internal audit matters, statutory audits for year-end, drafting of the relevant reports, non–financial compliance requirements, follow‑up on action plans for any outstanding audit issues, etc.

Providing full executive support to the CEO in diary management, administration, travel arrangements, meeting preparation, and working on specific projects and research as required.

Providing a full spectrum of secretarial and administrative function

Maintaining a high level of confidentiality in matters concerning the CEO.

Requirements:

To be successful in this role, you must posses:

Diploma / Degree in Corporate Secretarial, Business administration, Law, or related disciplines will be considered.

Candidate who is either pursuing an ICSA or MAICSA certificate or degree or diploma in Corporate Administration or Accounting.

Proficient in using MS Office applications and familiar with corporate secretarial software, etc.

Good command of Mandarin ,English & Bahasa Malaysia, three can written and spoken. We are seeking candidates proficient in both English and Mandarin to effectively communicate with our diverse client base and stakeholders.

Pleasant personality, able to interact effectively.

Vital heat treatment is a one‑stop solution in providing quality metal heat‑treatment. We specialised in steel trading, machining, as well as metal heat treatment that can enhance the shelf life of tools/moulds/dies. In order to meet our customers’ requirement, we have continuously invested in various machineries and also facilities to keep our service in par with market demand & requirement. We also utilise sophisticated computer system to ensure we serve our customer better.

Vital heat treatment is a one‑stop solution in providing quality metal heat‑treatment. We specialised in steel trading, machining, as well as metal heat treatment that can enhance the shelf life of tools/moulds/dies. In order to meet our customers’ requirement, we have continuously invested in various machineries and also facilities to keep our service in par with market demand & requirement. We also utilise sophisticated computer system to ensure we serve our customer better.