Executive, Sales Administration (Property)

Sunrise Binari Sdn Bhd; Selangor; On-site; MYR 28,000 - 44,000; Part time

Benefits offered by this job

Cell phone reimbursement

Health insurance

Vision insurance

Job summary

Sunrise Binari Sdn Bhd in Malaysia is seeking a Contract Sales Administration Assistant to manage day-to-day sales documentation, maintain accurate records, and support the sales team in timely processing of bookings and transactions.

You will coordinate with internal departments and external stakeholders, ensure SOP/regulatory compliance, and help prepare SPAs and related documents. Strong attention to detail and proactive communication are essential.

Qualifications

• Experience handling sales documentation and records.
• Ability to coordinate with internal teams and external stakeholders.
• Attention to detail and adherence to SOPs.

Responsibilities

• Manage and execute day-to-day sales administrative functions, including preparation, processing, and maintenance of sales documentation and records.
• Ensure sales data, customer information, and transaction records are accurately updated in the system.
• Review and approve bookings from Pre-Booking within SOP timeframe.
• Monitor sales documentation workflow to ensure timely processing.
• Coordinate with internal departments and external stakeholders to complete sales documentation.
• Monitor and follow up on outstanding documents to ensure smooth processing and compliance.
• Prepare SPA and related documents for signing appointments and maintain filing systems.
• Prepare and consolidate periodic sales reports and tracking schedules for management review.
• Provide administrative support to the sales team and address basic customer/enquiry questions about documentation and status.
• Ensure all sales administration complies with policies, SOPs, and regulatory requirements.

Skills

Documentation management

Administrative support

Stakeholder coordination

Regulatory compliance

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Manage and execute day-to-day sales administrative functions, including preparation, processing, and maintenance of sales documentation and records.
• Ensure sales data, customer information, and transaction records are accurately updated and properly maintained in the system.
• Review and approve bookings from Pre-Booking within the stipulated SOP timeframe.
• Monitor sales documentation workflow to ensure timely and accurate processing.

Documentation Management & Coordination

• Coordinate with internal departments and external stakeholders to facilitate the timely submission and completion of sales-related documentation.
• Monitor and follow up on outstanding documents to ensure smooth sales processing and compliance with requirements.
• Ensure LPHS / LPHP / eRumah / iHome and other relevant registrations are completed within the stipulated SOP timeframe.
• Prepare manual Sale & Purchase Agreements (SPA) and other related documents for internal arrangement of signing appointments.
• Maintain systematic filing and proper record management for all sales documentation.

Reporting, Monitoring & Tracking

• Prepare and consolidate periodic sales reports, summaries, and tracking schedules for management and departmental review.
• Monitor and update sales status trackers to ensure accurate and up-to-date reporting.
• Highlight discrepancies or delays in documentation and escalat when necessary.
• Provide administrative and coordination support to the sales team to facilitate smooth sales operations.
• Address basic enquiries from customers and sales agents regarding documentation, registration, and transaction status.
• Act as a liaison between sales, internal departments, and external stakeholders to ensure effective communication.

Process Compliance & Operational Efficiency

• Ensure all sales administration processes comply with company policies, SOPs, and regulatory requirements.
• Support the team in meeting required turnaround timeframes for documentation and processing.
• Identify opportunities to improve administrative processes and workflow efficiency.

General Administrative Responsibilities

• Perform general clerical and administrative duties related to sales operations.
• Undertake any other responsibilities or tasks assigned by the immediate supervisor or management from time to time

Job Type: Contract

• Cell phone reimbursement
• Health insurance
• Vision insurance

Application Question(s):

• What is your current monthly salary (RM)?
• What is your expected monthly salary (RM)?