Executive, Research Management Centre

APU; Kuala Lumpur; On-site; MYR 39,000 - 55,000; Full time

Job summary

APU in Kuala Lumpur is seeking an organized administrative officer to support research administration and reporting. You will collate submissions for MyRA, SETARA, MyQUEST, ACU, and MOSTI, and coordinate reviews with the Ethics Committee.

The role requires a Bachelor’s degree in CS/IT or related field, strong MS Office skills, and meticulous documentation. Fresh graduates are encouraged to apply; Malaysians only.

Qualifications

• Bachelor’s degree in CS/IT or related field.
• Proficient in MS Office and data management.
• Strong organizational skills and accuracy.
• Able to handle multiple tasks and meet deadlines.
• Fresh graduates welcome; Malaysian citizens only.

Responsibilities

• Collate information and documents for MyRA, SETARA, MyQUEST, ACU, MOSTI and internal reporting.
• Review research ethics applications for completeness and coordinate Ethics Committee review.
• Coordinate postgraduate scheme interviews and track renewal documents.
• Review conference and journal funding requests and ensure documentation.
• Design automation processes and dashboards to streamline data collection.
• Organize meetings, prepare minutes, arrange venue and F&B, and file all RM documents.

Skills

Data management

MS Office

Attention to detail

Multitasking

Independent work

Education

Bachelor's Degree in Computer Science or Information Technology or any related field

Tools

MS Office Suite

Data entry

Job description

• Collate information and supporting documents required for MyRA, SETARA, MyQUEST, ACU, MOSTI as well as internal reporting purposes.
• Collate and check research ethic applications to ensure completeness and organise review to be done by Ethics Committee. Address queries relating to academic research ethics and highlight action of non-compliances to Director (Research Management).
• Coordinate postgraduate scheme interviews and follow up on performance and renewal documents with supervisors.
• Review conference presentations and journal publications funding requests submitted by academic staff. Ensure complete documentations provided with the request form. Monitor publications status on quarterly basis for conference and journal publication funded.
• Design and develop automation processes and dashboards to automate data collection and automate manual processes within RMC.
• Organise meetings, including invitations, prepare minutes of meeting for RMC, arrange venue and F&B for meetings (if needed). Ensure proper filing of all RMC documents including intellectual properties, grants agreements, research proposals, letters etc. Any other administrative tasks required.

General requirements

• A Bachelor's Degree in Computer Science or Information Technology or any related field.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and comfortable with data management.
• Strong organisational skills with attention to detail and accuracy in documentation.
• Ability to manage multiple tasks and meet deadlines.
• Self-motivated, proactive, and able to work independently with minimal supervision.
• Fresh graduates are encouraged to apply; prior experience in research administration or academic support roles will be an added advantage.
• For Malaysians only

We thank you for your application. Please note that only shortlisted candidates will be contacted.