Executive, Research Management Centre

Asia Pacific University of Technology & Innovation (APU); Kuala Lumpur; On-site; MYR 39,000 - 58,000; Full time

Job summary

Asia Pacific University of Technology & Innovation (APU) in Malaysia is seeking a meticulous Administrative Officer to support research management and compliance tasks within the Research Management Centre. You will collate information for MyRA, SETARA, MyQUEST, ACU, MOSTI, organize ethics reviews, and maintain documentation with accuracy.

The role requires a Bachelor's degree in IT/CS, strong MS Office skills, exceptional organisation, and the ability to manage multiple tasks with minimal

Qualifications

• Bachelor's degree in IT/CS or related field.
• Proficient in MS Office and data management.
• Strong organisational skills and attention to detail in documentation.
• Ability to manage multiple tasks and meet deadlines.
• Self-motivated, proactive, and able to work independently.
• Fresh graduates are encouraged to apply; Malaysians only.

Responsibilities

• Collate information and supporting documents for MyRA, SETARA, MyQUEST, ACU, MOSTI and internal reporting.
• Collate and check research ethics applications for completeness and coordinate review by Ethics Committee; address queries to Director (Research Management).
• Coordinate postgraduate scheme interviews and follow up on performance and renewal documents with supervisors.
• Review conference and journal publication funding requests; ensure documentation accompanies the request form and monitor status quarterly.
• Design and develop automation processes and dashboards to automate data collection and reduce manual work.
• Organise meetings, prepare minutes, arrange venues and catering as needed; ensure filing of all RMC documents including IPs, grants, proposals and letters.

Skills

Data management

MS Office

Organisational skills

Attention to detail

Independent work

Fresh graduates encouraged

Education

Bachelor's Degree in Computer Science or Information Technology

Tools

Microsoft Office Suite

Job description

• Collate information and supporting documents required for MyRA, SETARA, MyQUEST, ACU, MOSTI as well as internal reporting purposes.
• Collate and check research ethic applications to ensure completeness and organise review to be done by Ethics Committee. Address queries relating to academic research ethics and highlight action of non-compliances to Director (Research Management).
• Coordinate postgraduate scheme interviews and follow up on performance and renewal documents with supervisors.
• Review conference presentations and journal publications funding requests submitted by academic staff. Ensure complete documentations provided with the request form. Monitor publications status on quarterly basis for conference and journal publication funded.
• Design and develop automation processes and dashboards to automate data collection and automate manual processes within RMC.
• Organise meetings, including invitations, prepare minutes of meeting for RMC, arrange venue and F&B for meetings (if needed). Ensure proper filing of all RMC documents including intellectual properties, grants agreements, research proposals, letters etc. Any other administrative tasks required.

General requirements

• A Bachelor's Degree in Computer Science or Information Technology or any related field.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and comfortable with data management.
• Strong organisational skills with attention to detail and accuracy in documentation.
• Ability to manage multiple tasks and meet deadlines.
• Self-motivated, proactive, and able to work independently with minimal supervision.
• Fresh graduates are encouraged to apply; prior experience in research administration or academic support roles will be an added advantage.
• For Malaysians only

We thank you for your application. Please note that only shortlisted candidates will be contacted.