Executive & Personal Assistant — Admin & Ops Lead

C.K.L. Holdings Sdn Bhd; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Benefits offered by this job

Medical Leave

Medical Card

Marriage Leave

Maternity Leave

Paternity Leave

Compassionate Leave

EPF

SOCSO

EIS

Outstation Allowance

Staff Purchase

Company Trip

Staff Training & Career Development

Job summary

C.K.L. Holdings Sdn Bhd is seeking an Admin Executive cum Personal Assistant in Kuala Lumpur. The role supports the Managing Director with calendar management, travel arrangements, and confidential documentation while coordinating property operations and tenant relations.

The ideal candidate has 2–3 years of EA/PA experience, strong organizational and communication skills, and proficiency in Microsoft Office. English and Bahasa Malaysia are required, Mandarin is preferred.

Qualifications

• Diploma or Degree in Business Administration, Management, or a related field.
• 2–3 years of relevant working experience as an Executive Assistant, Personal Assistant, or Administrative Executive.
• Strong organizational, planning, and time management skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Able to draft professional letters, emails, and business correspondence.
• Good problem-solving skills with the ability to work independently.
• Able to handle confidential information with professionalism and integrity.
• English and Bahasa Malaysia communication; Mandarin preferred.

Responsibilities

• Admin duties and property operations coordination.
• Space management including layout and maintenance of spaces.
• Lease management and renewal discussions.
• Vendor management for facilities maintenance and operations.
• Attend to tenant inquiries and service requests; coordinate with landlords.
• Conduct or coordinate inspections between teams and tenants.
• Prepare work orders and respond to tenant/landlord complaints.
• Team management of tasks to optimize productivity.
• Undertake other relevant duties as required.
• Executive & Administrative support for Managing Director; schedule calendar, calls, emails, and travel.
• Personal & Household management including medical arrangements and property upkeep.
• Coordinate communications with stakeholders and manage confidential information.
• Track deadlines, follow-ups, and assist with personal matters.
• Arrange detailed travel itineraries, visas if required.
• Assist with property and tax related administration.

Skills

Organizational skills

Planning skills

Time management

Communication skills

Interpersonal skills

Professional letters drafting

Problem solving

Integrity & confidentiality

English & Bahasa Malaysia bilingual

Mandarin preferred

Education

Business Administration / Management degree or diploma

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Job description

C.K.L. Holdings Sdn Bhd is seeking an Admin Executive cum Personal Assistant in Kuala Lumpur. The role supports the Managing Director with calendar management, travel arrangements, and confidential documentation while coordinating property operations and tenant relations.

The ideal candidate has 2–3 years of EA/PA experience, strong organizational and communication skills, and proficiency in Microsoft Office. English and Bahasa Malaysia are required, Mandarin is preferred.