Executive & Personal Assistant to Founder - Remote & Flexible

Upgrowth HR; Kuala Lumpur; Hybrid; MYR 45,000 - 89,000; Full time

Benefits offered by this job

Annual Leave

Medical and Hospitalisation Leave

EPF

SOCSO

EIS

Annual Bonus

Medical Insurance

Training Provided

Allowance Provided

Performance Bonus

5 Working Days

Flexible Working Hours

Work from Home

Job summary

Upgrowth HR is hiring a Personal Assistant/Executive Assistant to the Founder in Malaysia. The role requires a Diploma or Degree in a relevant field and a minimum of 2 years of PA/EA or related experience, with fresh graduates encouraged to apply who demonstrate exceptional organizational skills.

You will manage the Founder’s calendar, prepare agendas and minutes, handle confidential information, and coordinate cross‑department tasks.

Qualifications

• Diploma or Degree in Business Administration, Management, Human Resources, Communications, or related fields.
• Minimum 2 years of experience as a Personal Assistant, Executive Assistant, Project Coordinator, or similar role.
• Fresh graduates with exceptional organizational skills are encouraged to apply.

Responsibilities

• Manage the Founder's calendar, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, minutes, and follow-up action items.
• Maintain confidential documents and sensitive business information.
• Monitor and follow up on key tasks assigned by the Founder.
• Coordinate with department heads to ensure deadlines and deliverables are met.
• Track progress of business projects and initiatives.
• Document and maintain company SOPs, workflows, and internal processes.
• Identify opportunities for process improvements and operational efficiency.
• Assist in implementing automation and AI solutions where applicable.
• Act as a communication bridge between the Founder and various departments.
• Coordinate company announcements, updates, and internal communications.
• Assist in organizing company events, team engagement activities, and learning initiatives.
• Prepare reports, presentations, dashboards, and business summaries.
• Consolidate information from different departments for management review.
• Maintain accurate filing systems, records, and databases.
• Assist with monthly management reporting requirements.

Skills

Organizational skills

Time management

Follow-up

Coordination

Problem-solving

Proactive

Accountable

Independent work

Positive attitude

Willingness to learn

Education

Diploma or degree in Business Administration, Management, Human Resources, Communications, or related fields

Tools

AI tools

Job description

Upgrowth HR is hiring a Personal Assistant/Executive Assistant to the Founder in Malaysia. The role requires a Diploma or Degree in a relevant field and a minimum of 2 years of PA/EA or related experience, with fresh graduates encouraged to apply who demonstrate exceptional organizational skills.

You will manage the Founder’s calendar, prepare agendas and minutes, handle confidential information, and coordinate cross‑department tasks.